271767 - Copier Maintenance - Document Imaging

The Alabama Department of Public Health is soliciting a sole-source quick quote for Canon copier maintenance services through September 14, 2026, with contract performance from October 1, 2026 through September 30, 2027. The procurement is restricted to Canon — maintenance for one Canon Image Press V1350 unit with Prisma Prepare and Prisma Sync Software — on a sole-source basis, eliminating open competition.

Respondents must quote total monthly charges for both copiers combined and register in Alabama Buys to submit responses electronically. Questions should be directed to Joe Oswalt at 334-206-2087.

The contract may be renewed annually by written agreement up to a total contract cost of $25,000 or five years from the effective date, whichever occurs first. The State of Alabama reserves the right to conduct cost realism and price reasonableness evaluations and reserves the right not to award based on budget restrictions.

Suppliers must comply with all state certifications, including E-Verify enrollment verification, sales tax registration, and disclosure statement requirements for contracts exceeding $25,000. The contract is governed by Alabama law with exclusive venue in Montgomery, Alabama. Payment will be made through electronic forms at no additional cost to the State. The State explicitly reserves the right not to indemnify the supplier.