27001 Copy Machine Maintenance

The State of Alabama Office of the Chief Procurement Officer is soliciting responses for copy machine maintenance under a Quick Quote process with responses due October 7, 2026.

Suppliers must register in Alabama Buys and submit responses electronically through that platform. All suppliers must acknowledge receipt of the solicitation and amendments, certify compliance with terms and conditions, and affirm no bid collusion. Inquiries must be submitted through the Supplier Portal to maintain an official record.

The total contract cost does not exceed $25,000 with a maximum term of five years from the effective date. The contract may be renewed annually by written agreement of both parties.

Key compliance requirements include E-Verify enrollment verification for suppliers employing workers in Alabama, with documentation required within five calendar days of notification. Foreign entities conducting business in Alabama must register with the Alabama Secretary of State. The State is exempt from paying sales tax. Suppliers must certify compliance with Alabama sales and use tax collection requirements.

The State reserves the right to conduct cost realism and price reasonableness analysis on all bids. Disclosure Statements are required from all competitors at proposal submission; however, for competitively bid contracts, only the awarded supplier must submit within ten days of award. The contract is governed by Alabama law with venue in Montgomery, and disputes are resolved through negotiation and non-binding alternative dispute resolution including mediation through the Alabama State Bar Association's Center for Dispute Resolution.