27 Merative 006

The State of Alabama Office of the Chief Procurement Officer is requesting quick quotes under the standard terms and conditions framework with a proposal due date of October 6, 2026 (five days from posting). The source document establishes regulatory framework and standard terms applicable across multiple quick-quote solicitations within Alabama's procurement system rather than describing a specific goods or services requirement, quantity, or contract value for an individual opportunity.

Suppliers must register in Alabama Buys and submit all inquiries online through the Supplier Portal prior to the deadline. Resulting contracts carry a combined total cost cap of $25,000 across the original agreement and any subsequent annual renewals, with a maximum total contract duration of five years from the effective date of the initial contract.

The State reserves rights to conduct cost realism and price reasonableness analyses. Price escalation requests may be considered if material, labor, or other contract components increase significantly, provided increases are documented and do not exceed the greater of industry-specific price index increases or Consumer Price Index increases, with a maximum cap of 5 percent of annual contract cost. All pricing increases require written approval from both parties and remain subject to the $25,000 total cost limitation.

Suppliers must accept electronic payment in multiple forms — state-issued credit cards, P-cards, and electronic fund transfers — at no additional cost. The State is exempt from sales tax under Alabama Code Section 40-23-4(a)(11). Suppliers employing workers in Alabama must complete E-Verify enrollment verification. Foreign corporations must register with the Alabama Secretary of State. Contracts exceeding $25,000 require disclosure statements submitted within ten days of award.