27-10-DPS Water & Sewer Supplies

The City of Salem, Massachusetts Department of Public Services is requesting sealed bids on water and sewer supplies and inventory management services under IFB 27-10-DPS, with bids due August 26, 2026 at 11:00 a.m.

The scope encompasses ductile iron pipe (4" to 36"), copper tubing and fittings, valves, hydrants, PVC sewer pipe and fittings, flexible sewer couplings, manhole and catch basin components, HDPE pipe, water meters with ultrasonic technology, and brass goods and accessories. The selected vendor must establish a 24/7/365 inventory management system with dedicated inventory software, monthly cycle counts, and separate accounts for each division. The vendor must assign a sales representative with a minimum five years' industry experience and an administrative representative for ongoing oversight.

The estimated annual purchase value is $200,000; the City makes no guarantee regarding actual quantities and reserves the right to reduce or omit items before or during contract performance. Pricing must be quoted per unit (per foot or per each item) with delivery FOB Salem, including unloading and stocking at no additional charge. The contract term runs September 1, 2026 through August 31, 2027, with options to renew for up to two additional one-year increments.

The vendor must provide a minimum ten-year replacement warranty covering parts and labor, proof of comprehensive general liability insurance of at least $500,000 per occurrence and $1,000,000 aggregate, and a Labor/Materials Payment Bond equal to fifty percent of Year One's contract price before execution. Purchases are exempt from federal excise tax and Massachusetts sales tax. Contract award is anticipated within thirty days of bid opening. Bids are to be delivered to the Office of the Chief Procurement Officer, 93 Washington Street, 2nd Floor, Salem, MA 01970.