27-002 Purchase of Musical Instruments

Muscogee County School District is requesting bids on musical instruments under ITB 27-002, with sealed bids due September 9, 2026 at 2:00 p.m. EST and contract award anticipated at the Board Meeting on October 19, 2026.

The scope spans over 600 line items across woodwinds (saxophones, clarinets, oboes, flutes, English horns), brass instruments (trumpets, trombones, French horns, tubas, euphoniums), strings (violins, violas, cellos, double basses), percussion (timpani, marimbas, xylophones, snare drums, bass drums, cymbals), and ancillary items including cases, stands, bows, and storage racks. The District specifies student, intermediate, and professional-grade options from manufacturers such as Yamaha, Selmer, Jupiter, and Pearl. Vendors must provide unit pricing for each instrument listed on the supplied quote sheet. Instruments are to be sourced on an as-needed basis throughout the contract period, with all pricing including purchasing, packing, and delivery FOB destination to specified locations.

The contract runs from October 20, 2026 through October 19, 2027, with automatic renewal in one-year increments not to exceed three years total, subject to Georgia law O.C.G.A. 20-2-506. The District reserves the right to award to single or multiple vendors based on the lowest responsive and responsible bid for each item or group of items. Bids remain firm for 60 days after opening. Payment terms are Net 30 upon receipt, inspection, and acceptance with proper itemized invoices.

Vendors must carry general liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, automobile liability at $1,000,000 CSL per accident, workers' compensation coverage, and an umbrella policy with $2,000,000 limits. Contractors must comply with federal work authorization through E-Verify and provide proof of non-debarment status. No bond is required. Questions are due August 17, 2026, with answers posted August 19, 2026.