25YS0009 - *DVBE Only* Water Testing and Analysis Services

The California Department of Veterans Affairs (CalVet) has issued Solicitation for Quote (SFQ) #25YS0009 for Water Testing and Analysis Services specifically at the Yountville Home, targeting water quality monitoring and compliance. The procurement seeks a qualified contractor to perform comprehensive water system testing, including weekly bacteriological testing (5 potable water tests and 1 raw water test), quarterly trihalomethane/haloacetic acid testing, annual primary inorganic and secondary physical testing, and tri-annual testing for regulated volatile organic compounds, synthetic organic compounds, lead, and copper. The contractor must be licensed to do business in California, accredited by the California Water Boards Environmental Laboratory Accreditation Program (ELAP), and capable of performing all required testing services to ensure compliance with State Water Resources Control Board and California Department of Public Health standards. Key dates for this opportunity include March 20, 2025 as the posting date, April 3, 2025 as the deadline for questions, April 7, 2025 for question responses, and April 21, 2025 as the quote submission deadline. The proposed contract term spans from July 1, 2025, through July 30, 2028, with the contract to be awarded to the lowest responsive responsible quote in accordance with Government Code 14838.5.

This solicitation is exclusively open to California Certified Disabled Veteran Business Enterprises (DVBE) with a minimum 3% DVBE participation goal. Bidders must submit a comprehensive package of documents including a Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, Bidder Declarations, DVBE Declaration, and Commercially Useful Function Certification. The state offers potential bid incentives ranging from 3-5% based on DVBE participation levels and will provide resources to help bidders locate certified DVBE suppliers. Unique contract provisions include compliance with Executive Order N-6-22 regarding Russia Sanctions and a Generative Artificial Intelligence (GenAI) Disclosure Requirement. In the event of tied proposals, preference will be given to a certified disabled veteran-owned small business. While no specific total contract value is explicitly stated, the rate sheet allows for calculation based on estimated service quantities ranging from 1 to 100 tests depending on specific testing parameters. The contract includes provisions for monthly invoicing and will require comprehensive insurance coverage, including commercial general liability, professional liability, automobile liability, and workers' compensation.