25FS0527 - Automated Irrigation System

The California Department of Veterans Affairs (CalVet) has issued a Request for Quote (RFQ) numbered 25FS0527 for preventative maintenance services and incidental repairs of the Toros Sentinel Automated Irrigation System at the Veterans Home of California in Fresno. The procurement covers comprehensive maintenance for an irrigation system controlling 184 stations, including water management software, central controllers, wire communication, valves, controls, irrigation lines, and sprinklers. Bidders must be Toro-certified with a minimum of five years of experience in troubleshooting, installing, and repairing Toro Sentinel Equipment, and must possess a C-27 contractor's license. The solicitation was released on October 9, 2025, with quotes due on October 23, 2025, by 2:00 PM PST, and includes a mandatory walkthrough scheduled for October 14, 2025, at 10 AM. The anticipated contract term is three years, running from November 1, 2025, through October 31, 2028, with a monthly preventive maintenance and support flat rate and a parts cost cap of $20,000 per year.

The RFQ includes several preference programs, such as a Small Business Preference and Target Area Contract Preference Act (TACPA) provisions, which may provide advantages to certain types of businesses. Jurisdictions involved in this procurement include Fresno County, Fremont City, and Fresno City. Bidders must submit comprehensive documentation, including insurance certifications, Secretary of State registration, and compliance with various state regulations. The cost proposal structure includes specified hourly rates for normal business hours (7:30 AM - 4:30 PM, Monday-Friday) and provisions for four hours of annual operator training. While specific budget ranges are not explicitly detailed, the $20,000 annual parts cost cap provides some insight into potential financial parameters. Prospective contractors should be prepared to demonstrate not only technical expertise in irrigation systems but also compliance with state procurement requirements and preference program guidelines.