25BS0010 - Temporary/Relief Skilled Nursing Facility (SNF) Administrator Services

The California Department of Veterans Affairs is seeking Temporary/Relief Skilled Nursing Facility (SNF) Administrator Services for the Veterans Home of California at Barstow through Solicitation Number 25BS0010. The procurement aims to provide flexible administrative staffing to fill vacancies, substitute for full-time employees on extended leave, and maintain appropriate staffing levels when civil service staff are insufficient. Qualified providers must have a minimum of 12 months of relevant experience, at least three years as an SNF Administrator, and a Bachelor's degree in Healthcare Administration or a similar field. The services will be provided on an as-needed basis, with providers expected to work an average of 40 hours per week, be available by phone 24/7, and arrive on-site within four hours of notification. Key requirements include compliance with health clearance procedures, background checks, ongoing training, and strict adherence to HIPAA regulations and patient confidentiality. The solicitation was released on July 21, 2025, with questions due by July 25, 2025, and final bid submissions required by August 1, 2025. The proposed contract award date is August 8, 2025, with a contract term from May 1, 2026, through April 30, 2029.

The procurement includes provisions to encourage participation from Disabled Veteran Business Enterprises (DVBE) and Small Businesses, with potential incentives of up to 5% for confirmed DVBE participation. Bidders must complete various certifications, including the Darfur Contracting Act Certification, California Civil Rights Laws Certification, and Contractor Certification Clauses, demonstrating compliance with state procurement guidelines. The state maintains a 3% DVBE participation goal and will apply small business preferences in evaluating bids. While no specific incumbent vendor is mentioned, the contract requires providers to meet comprehensive qualifications, including professional licensing, background checks, and ongoing training. The Bid Rate Sheet indicates an estimated 160 monthly hours of administrative services, though the exact contract value is to be determined through the bidding process. Potential contractors must provide proof of insurance, complete a Payee Data Record, and submit detailed documentation demonstrating their ability to perform a commercially useful function in fulfilling the contract requirements.