253059 Caption IT, ADRS RQ27*378001

The State of Alabama Office of the Chief Procurement Officer is accepting Quick Quote responses for Caption IT under RQ27*378001, with responses due September 23, 2026.

The procurement operates under Alabama's Quick Quote process through the Alabama Buys system. All suppliers must register in Alabama Buys and submit responses electronically through the platform, with inquiries directed through the Supplier Portal. The contract term extends up to five years from the effective date with annual renewal options available by written agreement, provided the total contract cost does not exceed $25,000 across the original agreement and any subsequent renewals.

Suppliers must comply with Alabama sales tax exemption provisions, the Beason-Hammon Alabama Taxpayer and Citizen Protection Act (requiring E-Verify enrollment verification within five calendar days of notification), and Section 41-4-142 regarding sales and use tax compliance certification. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids and may cancel contracts for convenience with minimal notice. Price escalation requests are permitted only when material, labor, or other contract components increase significantly through no fault of the supplier, with increases capped at 5 percent of annual contract cost and requiring written approval from the State. Contracts are governed by Alabama law with venue in Montgomery, Alabama, and disputes are resolved through negotiation followed by non-binding alternative dispute resolution including mediation.