25-14-3219TP On-site Calibration, Maintenance and Repair Svcs.

Hanover County, Virginia is seeking qualified offerors through a Request for Proposal (RFP) for on-site calibration, maintenance, and repair services for water and wastewater instrumentation and associated equipment at various Department of Public Utilities locations. The procurement seeks to establish a term contract through competitive negotiations, with the initial contract period running from the date of award through November 30, 2025, and potential renewals for up to three additional one-year terms. Proposals are due by November 15, 2024, at 12:00 PM, with evaluation criteria focusing on methodology and implementation (30%), qualifications and experience (50%), and pricing (20%). Offerors must provide fixed unit rates for calibration services and time-and-materials rates for maintenance and repair services using specified labor classifications. The scope of services includes routine calibration, preventative maintenance, and as-needed repairs for water and wastewater instrumentation, with the County reserving the right to make multiple contract awards to qualified vendors.

The RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. While specific budget ranges are not detailed in the provided documentation, the contract appears to be structured to accommodate multiple vendors through competitive negotiations. The procurement allows for flexible service delivery, with contractors expected to provide comprehensive calibration, maintenance, and repair services across various Hanover County Department of Public Utilities locations. Pricing requirements mandate that all submitted rates be inclusive of all associated costs, and the County maintains the ability to seek alternative service providers if proposed estimates are deemed unreasonable. Labor rates are to be provided across different service classifications, including regular, overtime, holiday, and emergency work, suggesting a comprehensive and adaptable service model that can respond to varied operational needs of the county's public utilities infrastructure.