The Roaring Fork Transportation Authority (RFTA) is soliciting proposals for as-needed HVAC services to be initiated on January 1, 2026. This procurement seeks qualified and licensed HVAC contractors to provide heating, ventilation, and air conditioning services across multiple RFTA facilities located throughout the Roaring Fork Valley, spanning locations between Rifle and Aspen/Snowmass. The contract will include maintenance facilities, offices, and employee housing sites, with contractors required to possess a valid Colorado HVAC license and demonstrate capacity to respond to both non-emergency (24-hour response) and emergency (2-hour response) service calls. Proposals are due by September 17, 2025, with solicitation documents becoming available on August 13, 2025. The initial contract term is one year, with potential for four additional one-year auto-renewal periods, potentially extending the contract through December 31, 2031. Contractors will be evaluated based on their licensing, insurance coverage, ability to submit safety plans, and pricing structures, which include hourly rates for different service categories and material mark-up percentages. RFTA intends to establish a Preferred Contractors List by selecting up to three service providers, with a maximum compensation of $100,000 per calendar year for each contractor. The solicitation encourages participation from small, minority, and women-owned businesses, indicating a commitment to diverse vendor engagement. Annual contract terms will be adjusted based on the Denver-Boulder Consumer Price Index (CPI), providing flexibility for economic changes. Pricing will be structured with different hourly rates for supervisory personnel, regular skilled labor, weekend/after-hours work, and emergency/holiday services, along with a predetermined mark-up percentage on materials. The comprehensive procurement approach allows RFTA to maintain a pool of qualified HVAC service providers capable of addressing the organization's varied maintenance needs across its extensive regional infrastructure.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
25-067 As-Needed HVAC Services IFB.pdf | 387KB | 8/13/25 |