215 N Mason Third Floor Open Area LED Lighting Retrofit

The City of Fort Collins is soliciting bids for the 215 N Mason Third Floor Open Area LED Lighting Retrofit project (Bid No. 10231), a turnkey lighting upgrade funded by a Department of Energy grant. The project involves removing and replacing existing lighting fixtures in the open office areas on the third floor of the 215 N Mason building, with a comprehensive requirement for materials, labor, and equipment. Bidders must submit electronically through the Rocky Mountain E-Purchasing System by November 26, 2025, at 3:00 PM Mountain Time, with a mandatory pre-bid conference and job walk scheduled for October 30, 2025, at 10:00 AM. The project requires a bid bond of at least 5% of the total bid and specifies Lutron lighting fixtures as detailed in the bid schedule. Contractors must provide a total lump sum cost and are expected to complete substantial project work within fourteen (14) days and final completion within twenty-one (21) days from the Notice to Proceed, with substantial completion targeted for April 3, 2026, and final completion by April 17, 2026.

The procurement includes specific requirements for disadvantaged business enterprise (DBE) participation and mandates compliance with federal transit administration terms, Davis-Bacon wage rates, and various federal and local regulations. Bidders must demonstrate qualifications through detailed documentation and adhere to strict compliance standards, including provisions related to workplace safety, non-discrimination, and contractor responsibilities. While a specific award value is not explicitly stated, the project is funded by a Department of Energy grant and requires careful attention to cost management, with contractors prohibited from marking up materials due to the funding source. The project emphasizes environmental responsibility, requiring contractors to follow the City of Fort Collins' Construction & Demolition Debris Recycling Resources guidelines, which mandate recycling of materials such as wood, metal, cardboard, and aggregates. Contractors must also complete a Waste Management Plan, with potential significant penalties for non-compliance, including fines up to $2,500 per day and possible jail time for violations.