2027 - RFQ Transformers

2027 - RFQ Transformers DEMCO is accepting quotes for Overhead and Underground Transformers in accordance with the specifications and estimated quantities provided in the attached Transformer Specifications. Vendors are requested to visit the DEMCO Purchasing Department website URL, https://demco.org/vendor-contractor-registration then follow the link to the Euna/Bonfire vendor registration page to register your company. The bid solicitation can be found using your Euna/Bonfire registration sign-on once registered. Proposals will be completed in the Euna/Bonfire system; however, they can be emailed to purchasing@demco.org on or before 12:00 Noon, November 5, 2026, if experiencing any difficulties. You must notify purchasing@demco.org if you are having difficulties before submitting an email proposal. Questions due by November 4, 2026 Quote will be due on Thursday, November 5, 2026, no later than 12pm. Pay special attention to the Specifications and requirements in the RFQ. It is up to the bidder to determine and make sure all information and pricing is entered correctly. Please review all required pages and include with your submittal to DEMCO. Do not make changes to the bid format. If you are not bidding on an item keep the unit cost and ext cost as $0.00 and do not add the wording of no bid. The unit cost and ext cost should remain numeric. The purpose of this proposal is to obtain competitive pricing, current lead times, and availability for the required transformers. The information provided by each supplier will be used to evaluate overall cost, delivery schedules, product availability, and the supplier's ability to meet our operational requirements. Suppliers are requested to provide a detailed quotation for the transformers identified in the attached material list. Each quote should include the following: 1. Manufacturer and manufacturer part number 2. Transformer size and specifications 3. Unit price and extended price 4. Estimated lead time from receipt of purchase order 5. Applicable surcharges, tariffs, or other additional costs 6. Quote expiration date 7. Any minimum order quantities or purchasing requirements 8. Lead Time Requirements Transformer availability and manufacturing lead times can significantly impact project schedules and inventory requirements, please provide your most accurate and current lead-time information. Responses will be evaluated based on the following factors: • Compliance with DEMCO's specifications; • Total delivered price; and • Lead time and delivery commitment. Please provide the requested pricing and lead-time information for each transformer item. The goal of this quote is to establish the best overall value while ensuring transformers are available within the required timeframe to support operational and inventory needs. Questions will be completed in the Bonfire system but can be sent to purchasing@demco.org if experiencing any difficulties. DEMCO is an equal opportunity employer committed to promoting emerging small businesses, minority-owned businesses and women-owned businesses, and to utilizing labor surplus firms. DEMCO reserves the right to reject any or all bids and to waive any informalities. Bid Rejection. The Owner reserves the right to reject any or all Proposals and the right to not disclose the reason for rejections of Proposals. The attention of bidders is called particularly to the requirements for conditions of employment to be observed and minimum wage rates to be paid under the Contract, Section 3 of the Housing and Urban Development Act of 1968 as amended, Non-Segregated Facilities, Section 109 of the Housing and Community Development Act of 1974, Executive Order 11246, Equal Opportunity, and all applicable laws and regulations of the Federal government and State of Louisiana and bonding and insurance requirements. Terms & Conditions will comply with the applicable clauses described in Appendix II to the Uniform Rules (Contract Provisions for Non-Federal Entity Contracts Under Federal Awards) under 2 C.F.R. § 200.326. Located in Code of Federal Regulations (CFR) and at ecfr.gov (Electronic Code of Federal Regulations) in addition to certain contract clauses which are listed in the contract and 2 C.F.R. § 200.318 - 200.329 Disclaimers DEMCO reserves the right to reject any or all bids/proposals, the right to not disclose the reason for rejections of Proposals, and the right to negotiate scope and pricing with shortlisted vendors. Code of Ethics and Business Conduct - Business Courtesies: To maintain the integrity and impartiality of DEMCO's procurement process, bidders and contractors are advised that DEMCO employees are prohibited from accepting business gifts, gratuities, meals, favors, or other courtesies of any kind during the solicitation, evaluation, or contract negotiation process. Employees who award contracts; influence the allocation of business; develop specifications that may impact vendor selection or project cost; or participate in negotiations must avoid any action that could create the appearance of favoritism or undermine DEMCO's reputation for impartial and ethical business practices. Bidders shall not offer or attempt to provide such courtesies to DEMCO employees. Any attempt to do so may result in disqualification from the RFQ/RFP process. By submitting a response, bidders acknowledge and agree to comply with DEMCO's ethical standards as a condition of participation. In the event that a contractor has cause to believe that DEMCO has acted improperly or unethically during the term of this bidding/contract, the contractor is encouraged to report such conduct to DEMCO's Ethics Point Hotline at http://demco.ethicspoint.com or call the toll-free number: 1-844-704-6248. When a report is filed using the Ethics Point web site or call center, the reporter's identity will remain confidential and anonymous.