2027-020 refurbished servers and warranty support services rebid

The City of Lynchburg, Virginia is requesting bids on refurbished servers and warranty support services under IFB 2027-020, with proposals due September 16, 2026. The procurement is timed to enable migration to a new, more cost-effective virtualization platform before anticipated vendor price increases and extended lock-in agreements take effect in 2027.

The scope includes refurbished servers in specified quantities and warranty and support services to maintain system operations during and after the migration period. Bidders must submit firm, fixed pricing for both hardware components and warranty support services on a per-unit and per-annum basis as applicable.

The contract will include a defined term with potential renewal options. The City will evaluate bids based on price competitiveness, technical specifications, warranty coverage terms, and the vendor's ability to support the virtualization migration timeline. Funding is sourced from the City's IT capital budget allocation.

The procurement may include set-asides for small businesses or other designated categories as permitted under Virginia procurement regulations. The specific quantities, detailed hardware specifications, estimated contract value, incumbent vendor (if any), and complete evaluation criteria are contained in the IFB document.