2026 Broadcom VMWare License Renewal

The Village of Schaumburg, Illinois Department of Information Technology is issuing Invitation for Bid (IFB) #2026-IFB-031 for the renewal of Broadcom VMware Cloud Foundation subscriptions covering 224 processor cores across two server clusters. The procurement encompasses licensing for Cluster 1, which contains 4 hosts with 2 CPU sockets and 20 cores per socket, and Cluster 2, which contains 2 hosts with 2 CPU sockets and 10 cores per socket. Bidders must provide all-inclusive pricing with delivery costs incorporated into the unit price and may adjust core licensing quantities provided they remain compliant with Broadcom licensing requirements. The Village requires that successful bidders demonstrate sufficient ability, experience, capital, and equipment to complete the work and maintain comprehensive general liability insurance of $1,000,000 per occurrence with a $2,000,000 policy limit, workers' compensation insurance, and an umbrella/excess liability policy of $2,000,000. The written question deadline is May 20, 2026, at 4:00 p.m., with sealed bid submissions required by May 22, 2026, at 11:00 a.m. via the Village's e-Procurement Portal (OpenGov), and bids must remain valid for a minimum of 90 days from the opening date. The Village reserves the right to reject any or all bids, award items to different bidders, and waive irregularities.

No set-aside designations or restrictions limiting participation to specific enterprise types are identified in the procurement documents. Bidders must comply with Illinois employment and tax requirements and provide certifications regarding drug-free workplace status, substance abuse programs, and adherence to the Illinois Human Rights Act, and no awards will be made to bidders in arrears or in default with the Village or those previously barred from bidding. The successful bidder will coordinate with the Village's Information Technology Department for electronic delivery and will work with the existing Broadcom account (Site ID: 420248, Current Contract: 53109432), with other parties responsible for installation and configuration services. Payment will be made within 30 days of invoice receipt and approval. No specific budget range or award value is stated in the procurement documentation.