2026-27 Annual Grass Seed

The City of Palm Desert, California, Public Works Department is requesting sealed bids for the 2026-27 Annual Grass Seed contract, with bids due July 22, 2026 at 2:00 p.m. and questions due July 15, 2026 at 2:00 p.m.

The scope is delivery of 157,500 pounds of grass seed in three compositions: 152,000 pounds of standard perennial ryegrass, 4,000 pounds of Apron-treated perennial ryegrass, and 1,500 pounds of Apron-treated Poa Trivialis. All seed must be delivered in 50-pound bags, shrink-wrapped and palletized at 2,000 pounds per pallet by September 15, 2026 to two locations: 115,500 pounds to Desert Willow Golf Course Maintenance Facility and 42,000 pounds to City Corporation Yard (deliveries on weekdays only; vehicles must be equipped with forklifts for unloading).

Perennial ryegrass specifications require minimum 98.5% purity, 90% germination rate, and maximum 1.5% inert material, sourced from Oregon and free from Poa annua, bent grass, and coarse grasses. Approved varieties include Black Pearl, Prominent 2, Black Label, and Seed Research 4650; substitutions are subject to the City's sole discretion.

Pricing is firm for 90 calendar days following bid opening and must be inclusive of all freight, delivery, labor, materials, equipment, and tools. All costs are subject to 8.75% sales tax. Award goes to the lowest responsive, responsible bidder. The contract term is one year (fiscal 2026-27) with completion required within 180 days of the Notice to Proceed. The successful bidder must furnish a Labor and Material Payment Bond and Faithful Performance Bond, each equal to 100% of contract price, within ten days of award notification. Commercial General Liability, Automobile Liability, Workers' Compensation, and Pollution Liability insurance are mandatory prior to commencing work. A two-year warranty on all goods covers defects in design, engineering, material, and workmanship. Late delivery penalties are $250 per item per day beyond the scheduled delivery date. Bids must be submitted electronically through the OpenGov Procurement portal. Prevailing wage requirements do not apply. No pre-bid conference is scheduled.