2025/2026 Street Resurfacing Project

The Town of Portola Valley Public Works Department is requesting sealed bids on the 2025/2026 Street Resurfacing Project involving hot mix asphalt resurfacing and base repairs on public streets within the town, with bids due August 18, 2026 at 11:00 a.m. at the Town Clerk's office.

Contractors must hold a valid Class A or C-12 California contractor license and demonstrate a minimum of three years of experience in both hot mix asphalt resurfacing on public streets and base repairs, plus successful completion of three projects each involving at least 1,500 tons of hot mix asphalt placement on public streets with contract amounts exceeding $500,000. California prevailing wage requirements apply to all work.

The scope encompasses pavement surface preparation, cold planing (approximately 78,516 square feet), hot mix asphalt placement (approximately 1,620 tons), full-depth base repairs, utility cover adjustments, traffic striping and pavement marker installation, and water pollution control implementation across 27 bid line items. Work must be completed within 30 working days from the Notice to Proceed, with a completion deadline of October 30, 2026. Liquidated damages are assessed at $2,500 per calendar day for delays beyond the specified completion dates.

Contractors must submit a 10 percent bid security as a certified check, cashier's check, or bid bond. Upon award, the successful bidder must submit performance and payment bonds each in the amount of 100 percent of the contract price, comprehensive general liability insurance of $2 million per occurrence, business auto liability of $2 million, and workers' compensation insurance within ten calendar days of notification. Award will be made to the lowest responsive, responsible bidder. The Town intends to issue a low bidder notification by September 2, 2026. Written questions must be submitted no later than five business days prior to bid opening. Armando Lee, Project Manager, is reachable at (209) 429-0772 or alee@portolavalley.net. Contract documents are available electronically at no charge upon request.