2025 Urban Water Management Plan RFP

The City of Hayward, California (Alameda County) issued Request for Proposals #26-009 on September 3, 2025, seeking a qualified consultant to prepare the 2025 Urban Water Management Plan (UWMP) and Water Shortage Contingency Plan (WSCP) in full compliance with the California Urban Water Management Planning Act (Water Code §10610-10657) and the California Department of Water Resources 2025 Urban Water Management Plan Guidebook. The project will be overseen by the City's Public Works & Utilities Department, including staff from Water Resources and Utilities Operations and Maintenance. Key deliverables include comprehensive water system descriptions, population demographics analysis, water use characterization, supply reliability assessments, demand management measures, and a detailed water shortage contingency plan, with the final plan submitted to the California Department of Water Resources by July 1, 2026. The consultant must demonstrate expertise in water management planning, technical engineering capabilities, strong communication abilities, and relevant project team experience, with evaluation criteria including project understanding, technical skills, communication abilities, team experience, and cost reasonableness—notably, selection will not be based solely on lowest cost. The proposal submission deadline is September 23, 2025, at 5:00 p.m. via the City's eProcurement Portal, with projected contractor selection by November 4, 2025, and the timeline encompassing data collection, water supply projections, and multiple draft and final plan preparation phases.

No specific set-aside designations for disadvantaged enterprises or minority/women-owned business enterprises are mentioned in the available RFP documentation, though the City's nondiscriminatory affirmative action requirements apply to contractors on nonconstruction contracts exceeding $10,000 annually or $25,000 total, mandating nondiscriminatory employment practices and potential designation of an Equal Employment Opportunity Officer. Bidders must submit a Non-Collusion Affidavit certifying bid integrity and independence, and an Affirmation of Non-Involvement certifying non-participation in nuclear weapons development pursuant to City Ordinance No. 87024 C.S. The City's water system is currently supplied entirely by the San Francisco Public Utilities Commission's Regional Water System, serving approximately 163,000 residents, which represents the existing infrastructure the consultant must integrate with and address in the comprehensive plan. The estimated project cost is approximately $250,000, and while no incumbent contractor is identified, compensation terms will be negotiated based on the consultant's proposal and may include lump sum or hourly rate arrangements as outlined in the City's Professional Services Agreement template.