2025-26 dbfr benefits guide & letter

The State of Ohio Department of Administrative Services, specifically through the General Services Division and State Printing & Mail Services, is seeking a printing contractor for the 2025-26 Death Benefit Fund Recipients (DBFR) Benefits Guide and Letter. The procurement involves producing 700 printed guides with precise specifications: a 17" x 11" guide of 20 pages plus cover, printed two-sided in digital color, saddle-stitched, and including an 8.5 x 11 letter to be inserted into a 9 x 12 brown kraft envelope. The bid number is SRC0000029353, with a bid notice date of March 28, 2025, and a bid opening date of April 4, 2025. Deliverables must meet exact printing requirements, including 80# white #1 gloss text and 100# white #1 gloss cover, with full-color printing and specific bindery instructions. The required delivery date is May 1, 2025, or sooner, with the supplier responsible for covering postage. Bids can only be submitted online, and 648 guides must be delivered to USPS, with the remaining guides sent to a specific contact.

No specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the documentation. The contract appears to be open to qualified printing contractors capable of meeting the detailed specifications. An Affirmation and Disclosure Form is required prior to award, which mandates compliance with executive orders regarding offshore services and state data location, specifically prohibiting services performed outside the United States. While no incumbent vendor is identified, the contract is part of the Ohio Police & Fire Death Benefit Fund's annual benefits communication process. The total volume of work is relatively small, with 700 total guides to be produced, suggesting a limited-scope contract. Invoicing requires referencing the specific job number and will be sent to a designated address. Although no specific budget range is provided, the detailed specifications and small volume suggest this is a moderate-value printing and mailing contract focused on precise production and distribution of benefits enrollment materials.