2024-RFI-7121223 Office Reservation Software System

Albemarle County, Virginia has issued a Request for Information (RFI) seeking information on potential solutions and costs for a Workplace Management/Scheduling system to support their Facility Master Plan Study initiatives. The system should integrate with Microsoft Office products and provide mobile applications and tablet interfaces for reserving conference rooms, focus rooms, and workstations for up to 300 or more employees across two county office buildings. The RFI requests information on pricing scenarios, implementation plans, vendor references and experience, as well as company qualifications. Responses to the RFI are due by Thursday, January 11, 2024, at 2:00 pm, and should be submitted electronically through the Albemarle County Procurement Intake form. The County is seeking information on itemized unit quantities for per user, software, and/or hardware component fees, as well as implementation, training, and support service costs.

The RFI does not specify any set-aside designations or restrictions on the types of organizations that can respond. The document also does not list any incumbent vendors or current contractors, nor does it provide details on any existing infrastructure or technology that requires integration. The RFI states that the County reserves the right to utilize any information submitted in its best interest without any obligation, liability, or consideration, and that trade secrets or proprietary information submitted by a firm shall not be publicly disclosed under the Virginia Freedom of Information Act. The document does not include any information on possible award values or budget ranges.