2024 Janitorial Services Community Center RFP

The Charter Township of Van Buren is seeking a qualified janitorial services contractor for its Community Center located at 46425 Tyler Road, with a comprehensive Request for Proposal (RFP) issued on March 19, 2024. The procurement solicits proposals for a one-year contract with potential renewal, covering 43,723 square feet of facility space including offices, lounges, reception areas, senior gift shop, conference rooms, restrooms, locker rooms, gym, track, and hallways. Required services include daily tasks such as vacuuming, spot cleaning, and surface disinfection, as well as periodic deep cleaning activities like monthly floor polishing and quarterly comprehensive cleaning. A mandatory pre-bid meeting and facility walk-through is scheduled for Tuesday, March 26, 2024, at 2 pm, with sealed bids due by Tuesday, April 16, 2024, at 10 am. The township plans to conduct bid interviews on April 23, 2024, with potential contract award at the Township Board Meeting on May 7, 2024. Evaluation criteria will likely include pricing, organizational structure, personnel qualifications, references, and compliance with township requirements including non-discrimination policies and insurance specifications.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The contractor will be responsible for providing all personnel, equipment, supervision, and cleaning supplies, with specific requirements including maintaining Safety Data Sheets for all cleaning chemicals and adhering to federal, state, and local regulations. The solicitation allows flexibility in staffing and scheduling, provided the comprehensive scope of work is completed within allocated time frames. While no specific budget range is explicitly stated, the RFP requires bidders to submit a monthly charge for janitorial services, including pricing for standard cleaning tasks and additional per-event costs for specialized services like floor stripping, window washing, and steam cleaning. The facility contains specific cleaning surface requirements, including 1,974 square feet of carpet, a kitchen area requiring floor refinishing, and 45 exterior windows that need semi-annual cleaning. The procurement is being posted through the Michigan Inter-Governmental Trade Network (MITN), encouraging interested vendors to register on the network to access full bid details.