Janitorial RFP Adendum 2 (Questions and Answers).pdf
PDF 132 KB Posted
- Attached to
- 2024 Janitorial Services Community Center RFP State and local contract opportunity
- Solicitation number
- 2024-05
- Issued by
- Washtenaw County, Westland City, Michigan
About this file
This document is a Questions and Answers addendum for the 2024 Janitorial Services RFP issued by Van Buren Charter Township in Michigan. The document provides detailed clarifications about janitorial service requirements for a community center facility, including staffing, cleaning specifications, and facility details. The total cleanable facility square footage is 43,723 sq. ft., with key cleaning areas including 1,974 sq. ft. of carpet, a kitchen area of 40 ft x 13 ft requiring floor refinishing, and a total of 45 exterior windows (28 large, 11 small, 6 entrances). The RFP allows flexibility in janitorial company staffing and scheduling, provided the scope of work is completed within allocated time frames.
The document specifies specific floor care instructions, noting that most center floors are luxury vinyl tile (LVT) and should only be cleaned using damp and wet mopping without floor machines or harsh chemicals. Window cleaning is to be performed semi-annually, and floor refinishing is limited to the kitchen area. The RFP emphasizes that shift staffing is at the discretion of the janitorial company, with the primary requirement being quality service completion. No specific staffing numbers are mandated, though some cleaning staff is expected during facility operating hours. The document serves as a clarification tool for potential bidders, providing precise details about the facility's cleaning expectations and scope of work.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Janitorial RFP Adendum 1.pdf | ||
| VBC Janitorial Services RFP final for posting 3.19.24.pdf |
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Text version
2024 JANITORIAL RFP QUESTIONS AND ANSWERS
4/9/24
What is the amount of Janitorial staff needed for the Center?
Answer: The amount of staff and scheduling is at the Janitorial Company’s discretion, provided that the scope of work is completed within the shift / allotted time.
Are the times indicated on page 21 of the RFP as "Janitorial staff times needed" windows in which the services can be provided, or are you requiring cleaning staff to be at the facility during these entire times?
Answer: Some cleaning staff is needed during hours of operation however the quantity is up to the company for the scope of work. Schedules can also be modified as long as the scope is completed.
Can you please provide the total cleanable square footage of the facility?
Answer: The sq. footage of the facility is 43,723 sq. ft.
Can you please provide the square footage of hard floors to be polished and buffed and stripped/waxed per the frequencies indicated on pages 15-18 of the RFP?
Answer: Kitchen area only, 40 ft x 13 ft.
Center Main Floor Care?
Answer: The majority of the Center’s floors are luxury vinyl tile. No machines or harsh chemicals will be used, damp mop and wet mop as needed.
Can you please provide the square footage of carpet to be steam cleaned per the frequencies indicated on pages 15-18 of the RFP?
Answer: There is 1,974 sq. ft. of carpet.
Can you please provide the number of exterior windows to be cleaned semi-annually per page 18 of the RFP?
Answer: Large Windows- 28 including 4 upper level. Small Windows – 11. Entrances- 6 including 3 foyers.
The only VCT that would require stripping and refinishing that I saw during the walk-through was in the kitchen area. Will there be other floors that require stripping and refinishing?
Answer: The Kitchen Floor is the only floor that requires refinishing.
In looking at the LVT floors, there are some gaps in the flooring and I am wondering if
Van Buren Township would allow a floor machine to clean those floors due to the liability of some of the tiles being lifted by excess water?
Answer: No floor machines are to be used, damp and wet mop as needed.
Is your requirement 4 people per shift?
Answer: The shift staffing is to the discretion of the janitorial company/management. As long as a quality service is provided and the scope is complete for the center operation.
I received the RFP today and had a question about the size of the facility. I see the addition is near 21,000 sq. ft., however I’m unable to locate to the entire size of the facility. Can you please assist with this information?
Answer: 43,723 sq. ft.
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