199-27 Disposal Services for Used Oil

The Ohio Department of Transportation (ODOT) is requesting bids on a 24-month term contract for used oil disposal services across all 12 ODOT districts and county garages statewide, with bids due October 20, 2026. Award shall first be made to the vendor offering the highest dollar amount per gallon paid to ODOT for the used oil; if no vendor offers payment, award goes to the lowest responsive and responsible bidder based on disposal fee per gallon by district.

The scope covers pickup and disposal of used oil collected from ODOT facilities in Lima, Bowling Green, Ashland, Akron, Jacksontown, Delaware, Sidney, Lebanon, Chillicothe, Marietta, New Philadelphia, and Garfield Heights, with estimated annual quantities ranging from 2,000 to 8,000 gallons per district (approximately 52,100 gallons total over 12 months). Vendors must complete chlorinated solvent screening on-site at each pickup location and provide written test results to ODOT representatives. Pickup must occur within five calendar days of notification and only between 7:30 a.m. and 3:00 p.m., Monday through Friday, excluding state holidays. Bidders must submit pricing for all districts and provide a letter describing their used oil disposal methodology. Vendors must comply with federal environmental regulations (40 CFR Parts 260–299) and submit an EPA Regulation Compliance Certification Statement.

All prices must be firm and guaranteed against increase through the first contract year; second-year pricing is submitted by the vendor. If an awarded vendor pays ODOT for used oil, payment must be submitted within 21 calendar days of pickup completion via check payable to the Treasurer of State. Bidders must be registered with the Ohio Secretary of State or provide documentation of exemption and comply with Ohio's E-Verify Workforce Integrity Act. Bids must be submitted electronically through OhioBuys prior to the October 20 deadline.