196757 Protective Services - X Ray Renewal

The State of Alabama Office of the Chief Procurement Officer is soliciting quick quotes for renewal of protective services on a Smith Detection 6046si X-ray unit at the Alabama State Capitol, with responses due October 28, 2026. Suppliers must register in Alabama Buys and submit responses electronically through the platform before the deadline. Foreign entities must be registered with the Alabama Secretary of State, comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act including E-Verify enrollment verification, and certify compliance with Alabama sales tax registration and collection requirements.

The rental covers serial number 73978, installed January 7, 2020 at 600 Dexter Avenue, Montgomery, Alabama. The package includes a 19-inch LCD monitor, an operator keyboard, two 0.5-meter entry and exit roller tables, annual PMI and radiation inspection, all routine maintenance and repairs, and all advanced software options. The State may request supplier qualifications documentation, including manufacturer reseller authorization and certificates of insurance. Point of contact is Wayne Mackey at 334-676-6061.

The contract may be renewed annually by written agreement of both parties, up to a total contract cost of $25,000 or a maximum term of five years from the effective date. The current coverage period runs October 1, 2025 through September 30, 2026. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids. Price escalation requests may be considered if material or labor costs increase significantly through no fault of the supplier, provided the increase does not exceed industry-specific price indices or the Consumer Price Index and is capped at 5 percent of annual contract cost. Alabama is exempt from sales tax, and suppliers must accept electronic payment methods, including P-cards and EFT, at no additional cost to the State.

Disputes are resolved through negotiation and non-binding alternative dispute resolution in Montgomery, Alabama, with the Board of Adjustment serving as the venue for money-related claims.