189490-CPI-software

Mobile County, Alabama is soliciting quick-quote responses for software licenses, maintenance, and support on the OpenFox platform, with responses due October 6, 2026. Suppliers must register in Alabama Buys and submit electronically through the portal; all inquiries must be submitted online through the Supplier Portal to maintain a record of communications.

The contract carries a cumulative cost ceiling of $25,000, including the original agreement and any subsequent annual renewals, or a total duration of five years from the effective date, whichever occurs first. Contracts exceeding $25,000 require a completed Disclosure Statement filed with the proposal. Price increases during contract performance cannot exceed 5 percent of the annual contract cost and are subject to written approval by both parties.

By submitting a quote, suppliers affirm they have read the solicitation, agree to furnish the services at the quoted price, will comply with all terms and conditions, and certify they have not engaged in collusive bidding practices. Suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, register with the Alabama Secretary of State if they are a foreign corporation, and provide E-Verify documentation if they employ one or more employees within Alabama. Suppliers must accept multiple forms of electronic payment at no additional cost to the State. The State is exempt from paying sales tax and reserves the right to conduct cost realism and price reasonableness analysis on all bids. The State reserves the right to cancel contracts for convenience with as much notice as practicable and will not indemnify suppliers under any circumstances. The contract is governed by the laws of the State of Alabama with venue in Montgomery.