1700-PaperVision - Sole Source

The State of Alabama Office of the Chief Procurement Officer is seeking a quote for PaperVision Enterprise Software Support Annual Renewal under a sole-source procurement, with quotes due October 2, 2026.

This is a sole-source renewal of existing software support services. Suppliers must be registered in Alabama Buys and submit quotes electronically through that system. All inquiries must be submitted through the Supplier Portal.

The contract is governed by Alabama state law with exclusive venue in Montgomery. The contract may be renewed annually by written agreement up to a total contract cost of $25,000 or a total time period of five years from the effective date. The state reserves the right to conduct cost realism and price reasonableness analysis. Price escalation requests may be considered if material or labor costs significantly increase, provided increases do not exceed 5% of annual contract cost and are supported by industry-specific price indices or Consumer Price Index documentation.

Suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, including E-Verify enrollment verification if employing workers in Alabama. Foreign corporations must register with the Alabama Secretary of State before transacting business in the state. By submitting a quote, suppliers affirm they have read the solicitation, agree to furnish services at quoted prices, will comply with all terms and conditions, and certify they have not engaged in collusion or been barred from bidding. The state exempts itself from sales tax, does not indemnify suppliers, and retains the right to cancel contracts for convenience with reasonable notice.