1630-Sorter Software Support

The State of Alabama Office of the Chief Procurement Officer is requesting proposals for sorter software support and maintenance at the Mail Center located at 50 North Ripley Street, Montgomery, Alabama, with proposals due September 3, 2026.

Suppliers must be registered in Alabama Buys and submit responses electronically through that platform. All inquiries must be submitted online through the Supplier Portal. E-Verify program compliance is mandatory for suppliers employing one or more employees within Alabama, with verification documentation required within five calendar days of notification or the bid will be rejected. Foreign entities must register with the Alabama Secretary of State. Suppliers must provide sales tax registration certification and comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act.

The estimated total contract cost is $25,000 across the original agreement and any subsequent renewals, with a maximum contract term of five years from the effective date. The contract may be renewed annually by written agreement of both parties, provided cumulative costs do not exceed $25,000 and the total time period does not exceed five years.

Price escalation requests may be considered if material or labor costs significantly increase through no fault of the supplier, provided proposed increases do not exceed increases in industry-specific price indices or the Consumer Price Index and cannot exceed 5 percent of the annual contract cost. The State of Alabama reserves the right to conduct cost realism and price reasonableness analysis on all bids and to cancel contracts for convenience with as much notice as practicable. The State is exempt from sales tax. Contracts exceeding $25,000 require a Disclosure Statement, though this contract is capped at that threshold.