161238 Plant Bed Maintenance

The Virginia Department of Transportation is requesting bids on hourly plant bed maintenance services within the Richmond District under IFB 161238, with bids due October 16, 2026 at 9:00 AM EDT and a virtual pre-bid conference on October 5, 2026 at 10:00 AM EDT. A Small Business Subcontracting Plan is required unless the bidder holds small business certification from the Department of Small Business and Supplier Diversity.

The scope covers equipment, personnel, supervision, traffic control, and materials for general plant bed maintenance, brush and small tree removal, ornamental tree pruning, plant installation, and mulching within VDOT's Right-of-Way across 14 counties and the City of Richmond. Work is performed March through November during standard hours (Monday–Friday, 7:00 a.m. to 3:30 p.m.), with as-needed service December through February on seven days' notice. The contractor must furnish a stake-body truck with dump bed, commercial wood chipper, power tools, and hand tools; deploy a three-person crew during the primary season; and handle all disposal, cleanup, site restoration, and traffic control compliance with VDOT's Lane Closure Advisory Management System. The contractor must hold a current Virginia Pesticide Business License and maintain Category 6 Right-of-Way Pest Control certification for all applicators. Operating costs (fuel, tolls, telephone) are included in the unit price bid. Prevailing wage rates as determined by the Virginia Commissioner of Labor and Industry apply.

The contract runs January 1 through December 31, 2027, with four successive one-year renewal options. Price increases are capped at the percentage change in the Consumer Price Index for ALL ITEMS. Payment is hourly at the unit price bid, rendered bi-monthly within 30 days of invoice and work verification. The contractor must commence work within ten calendar days of award. Written questions are due October 7, 2026 at 5:00 PM EDT. Contact: Cheryl Lewis, (804) 786-5959, Cheryl.Lewis@vdot.virginia.gov.