161215 Rubber Tire Collection and Disposal Service

The Virginia Department of Transportation is soliciting bids for the collection and disposal of whole rubber tires from an Area Headquarters in Prince William County within the Northern Virginia District, with bids due September 22, 2026 at 10:00 AM EST.

This solicitation is set-aside for DSBSD-certified micro businesses or small businesses provided bids are less than $10,000 and $100,000 respectively and deemed fair and reasonable; otherwise award will be made to the lowest responsive and responsible bidder of any size. The scope encompasses four line items: disposal of passenger/light truck tires without rims, passenger/light truck tires with rims, medium/commercial truck tires without rims, and medium/commercial truck tires with rims. The contractor shall provide all necessary labor, equipment, transportation, materials, and incidentals for hauling and legal disposal on an as-needed basis, and must submit manifest tickets for each collection indicating quantity, type, size, date, and collection location.

Pricing shall be submitted as firm unit prices per tire for each line item, with all environmental fees and additional costs included in the unit price. The contractor bears all expenses for improper disposal and is not compensated for travel time from its base of operation to the VDOT reporting location. The contract runs from the date of award through one year and is non-renewable. Work shall commence within three business days of receiving a Notice to Proceed.

The contractor must maintain workers' compensation insurance per Virginia statutory requirements, employ three or more employees, and carry minimum employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. The contractor shall remain in compliance with Virginia Solid Waste Management Regulations, EPA, Virginia Department of Environmental Quality, and all federal, state, and local policies regarding legal transport, storage, and disposal. Questions are due September 18, 2026 at 12:00 PM EST to the contract officer, Steve Ferguson. No pre-bid conference will be held. Bidders must submit responses electronically via eVA.