161009 Janitorial Services Halifax Residency

The Virginia Department of Transportation Lynchburg District is soliciting bids for janitorial services at the Halifax Residency Complex in Halifax, Virginia, under IFB 161009, with bids due July 6, 2026 at 2:00 p.m. EDT and a mandatory pre-bid conference on June 24, 2026 at 10:00 a.m. EDT. This contract is set-aside for award priority to DSBSD-certified small businesses; bidders not certified as small businesses must submit a Small Business Subcontracting Plan.

The scope encompasses cleaning and maintenance of three buildings totaling 6,864 square feet: the Halifax Residency Office (3,500 sq ft), Halifax Shop Office (1,316 sq ft), and Halifax Residency Survey Building (2,048 sq ft). Services are required Monday, Wednesday, and Friday between 3:30–4:00 p.m., with completion by 5:00 a.m. the following morning. Daily tasks include bathroom cleaning, office area maintenance, and exterior entrance upkeep; monthly deep cleaning includes trash receptacle washing, drain grate cleaning, and window sill cleaning; special or emergency cleaning is available as needed. Bidders must demonstrate a minimum of five years' experience in commercial property cleaning and capacity to perform work independently. All contractor and subcontractor personnel are subject to Criminal History Record Checks and must obtain VDOT-issued identification badges prior to work. Compliance with OSHA/VOSH safety standards, drug-free workplace certification, and non-discrimination policies is required.

The contract term is one year from award with four optional one-year renewal periods. Renewal option pricing is subject to Consumer Price Index adjustments capped at the OTHER SERVICES category percentage change. Contractors must carry workers' compensation insurance, employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), and automobile liability ($1,000,000 combined single limit). Payment is made within 30 days of invoice receipt and verification of work completion. Bids must be firm fixed prices submitted electronically via eVA, with virtual public bid opening at 9:00 a.m. EDT on July 7, 2026.