159293 Snow & Ice Removal, Heavy Equipment IMS

The Virginia Department of Transportation (VDOT) is soliciting bids for snow and ice removal services on Interstate and Limited Access Primary routes within the Richmond District. This Invitation for Bids (IFB) covers Brunswick County and several surrounding counties and cities, including Chesterfield, Dinwiddie, Greenville, Mecklenburg, Prince George, Sussex, and the Cities of Petersburg, Emporia, Hopewell, and Colonial Heights. The procurement requires contractors to provide specialized heavy equipment with experienced, licensed operators, including all necessary fuel, tools, parts, and supplies for snow and ice removal operations. Bidders must submit comprehensive documentation, including a Vendor Qualification/Equipment Inventory Certification Form and demonstrate capability to perform snow removal services using equipment meeting VDOT specifications. The contract period runs from the date of award through June 30, 2026, with two optional two-year renewal periods. Bids are due by 9:00 AM EST on November 12, 2024, with a virtual public bid opening scheduled for 11:00 AM EST the same day. VDOT will evaluate bids and make awards on a line item basis to the lowest responsive and responsible bidders.

The solicitation includes a Small Business Subcontracting Plan requirement, indicating potential opportunities for smaller or disadvantaged businesses. VDOT will provide liquid chlorides and brine materials for contractors to use during snow removal operations, and contractors must equip vehicles with Automatic Vehicle Location (AVL) systems provided by the department. Pricing will be structured based on hourly rates for active plowing and spreading operations, with additional compensation for mobilization and demobilization. While specific budget ranges are not explicitly stated, the comprehensive nature of the contract suggests significant potential revenue for successful bidders. The contract allows for multiple awards, enabling several contractors to be selected based on their equipment and capabilities. Bidders must carefully complete all required forms and demonstrate their ability to meet the technical specifications and operational requirements set forth by VDOT. The procurement emphasizes not just equipment provision, but also the quality of operators and the ability to effectively manage snow and ice removal across a complex regional network.