147-2025 Flexible Benefits Plan Administration

Asheboro City Schools (ACS) is soliciting proposals for Section 125 Flexible Benefits Plan Administration, targeting a comprehensive benefits management solution for the plan year beginning January 01, 2026. The procurement seeks a broker/consultant capable of administering a robust benefits package for over 550 full-time employees across multiple district facilities, including 8 schools, a central office, maintenance office, transportation office, and a prekindergarten site. The required services encompass administering Section 125 Flexible Benefits Plan with Medical and Dependent Care Flexible Spending Accounts, along with multiple supplemental benefit options such as Group Term Life, Permanent Whole/Universal Life, Short-Term and Long-Term Disability, Dental, Vision Care, Cancer/Intensive Care, Critical Illness, Accident Plan, and Long-Term Care. Key procurement dates include a deadline for written questions on April 01, 2025, and a proposal submission deadline of April 10, 2025, with proposals to be opened at 2:00 PM EST. Evaluation criteria will focus on vendor qualifications, experience, plan design, enrollment and communication capabilities, and overall value to the school district, with proposals assessed comprehensively across multiple dimensions.

The procurement does not explicitly indicate specific set-aside designations or restrictions on respondent types. The contract will have an initial term beginning January 2026, with potential renewals for up to five subsequent one-year periods, contingent upon mutual agreement and satisfactory performance. While specific rate details are not currently being requested, the district aims to ensure employees receive optimal benefit services and products. The procurement covers Richmond County within North Carolina and is specifically focused on Asheboro City Schools' administrative needs. Although precise budget ranges are not specified in the available documentation, the comprehensive nature of the benefits administration services suggests a potentially significant contract value commensurate with managing benefits for over 550 full-time employees. The school district is seeking a single vendor to provide integrated, comprehensive benefits plan administration services that can effectively manage multiple benefit categories and support employee welfare.