12-9011-OVR Employable Expo Reading

The Pennsylvania Department of Labor & Industry's Office of Vocational Rehabilitation (OVR) is seeking a contractor to provide meeting room space and banquet facilities for the 12-9011-OVR Employable Expo Reading event on April 10, 2018, located within ten miles of Reading, PA (zip code 19602). The procurement is for a venue capable of accommodating up to 500 participants, with specific requirements including accessible meeting rooms, handicapped parking, and facilities for guests with sensory disabilities. The contractor must provide meeting rooms equipped with chairs, podiums, microphones, projectors, and laptops, along with a sit-down plated luncheon and a fashion show. Evaluation criteria will focus on the accessibility and acceptability of the facilities, with the Commonwealth reserving the right to inspect the venue prior to contract award. Key deadlines include question submissions by February 20, 2018, at 10 am via email to RA-li-OIT-BAS-PROCUR@pa.gov, with proposal responses due by March 1, 2018. The contract will be awarded to the lowest responsive and responsible bidder, with an initial contract term of 6 months.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears to be open to commercial venues that can meet the detailed accessibility and event requirements outlined in the Statement of Work. No incumbent vendors are identified in the available documentation. The SOW specifies that no additional fees or charges may be added after contract award, and the facility must allow minors on the premises. While a specific budget range is not provided, the scope suggests a moderate-sized event requiring a full-service venue capable of hosting a professional exposition with extensive accessibility considerations. The contract is structured as a single award procurement, with the Commonwealth maintaining significant flexibility in selecting the most appropriate venue based on the comprehensive requirements outlined in the Statement of Work.