109-710164/Flooring

The State of Alabama Office of the Chief Procurement Officer is soliciting bids for new Luxury Vinyl Tile (LVT) flooring and cove base installation at Area 1 Guntersville "A" building in Guntersville, Alabama, with bids due October 21, 2026. Site visits are mandatory during 7:30–11:30 a.m. and 1:00–3:30 p.m. prior to bid submission. Bidders must be authorized flooring businesses; no sub-contracting is permitted.

The scope is installation of Timeless II Color Standards (1090) commercial-grade LVT in 9" × 48" planks with 5 mm thickness and 20 mil wear layer, featuring 4-sided bevel, Enhanced UV Urethane with Ceramic Bead finish, ZPT antimicrobial technology, and heavy-commercial traffic rating. Installation is full spread or loose lay with perimeter glue. The cove base must be gray. The flooring carries a 15-year warranty. Work is performed at 23445 Highway 431, Guntersville, Alabama 35976.

The contract carries a not-to-exceed ceiling of $25,000 and may be renewed annually by written agreement for a total term not exceeding five years from the effective date. Pricing is subject to cost realism and price reasonableness analysis at the Chief Procurement Officer's sole discretion. Price escalation requests may be considered during contract performance if material or labor costs increase significantly through no fault of the supplier, capped at 5 percent of annual contract cost and not exceeding industry-specific or Consumer Price Index thresholds. All price increases require written approval from both parties and do not alter the $25,000 not-to-exceed total.

Suppliers must be registered with the Alabama Secretary of State if a foreign corporation, comply with Alabama sales tax exemption requirements, be enrolled in E-Verify if employing workers in Alabama, and accept multiple electronic payment forms at no additional cost, including state-issued credit cards, P-cards, and EFT transfers. Contact Caitlin Lopez at 256-571-7212 or lopezc@dot.state.al.us with questions.