013-24 RFP - Mowing Services - Group 4

Douglas County School District RE-1 (DCSD) is seeking a qualified vendor to provide comprehensive mowing services for Group 4, which encompasses all Castle Rock Elementary Schools. The Request for Proposal (RFP) No. 013-24 solicits suppliers to perform weekly lawn maintenance across 16 different school and district buildings, including specific requirements such as mowing to a 3-inch height, trimming, edging, weed control, and native grass mowing. The contract period will run approximately from early April to late October, with potential renewal for up to four additional one-year terms. Proposals are due by February 16th, 2024, at 3:00 p.m. and must be submitted through DCSD's Workday Strategic Sourcing portal. The evaluation will not be a traditional competitive bid, but instead will consider multiple factors including supplier qualifications, pricing, service capabilities, and product offerings. Pricing proposals must include detailed breakdowns of turf/blue grass square footage, rock beds, mulch beds, and native mowing areas for each location, calculated based on a 27-week standard mowing schedule and 7 native mows per location.

The RFP does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Successful bidders will be required to provide comprehensive insurance coverage, complete background checks for all employees, and adhere to specific safety and performance standards. Monthly performance meetings will be mandatory to discuss contract status and execution. While specific budget ranges are not disclosed, the RFP indicates significant variability in service areas, with total turf areas ranging from 2,335 to 264,396 square feet across the 16 sites. The scope of work suggests a substantial annual contract value, though precise financial details are not specified. Vendors will need to demonstrate robust operational capabilities, including equipment readiness, staffing plans, and the ability to consistently maintain varied landscape types across multiple elementary school campuses in the Castle Rock area. No incumbent vendor information is provided in the available documentation.