013-24 RFP - Mowing (Group 4).pdf

REQUEST FOR PROPOSAL

MOWING SERVICES

Group 4 (Castle Rock Elementary Schools)

Request for Proposal No. 013-24 Date of Issue: Thursday, January 25th, 2024

Proposal Closing Date: Friday, February 16th, 2024 at 3:00 p.m.

Proposal to be returned PRIOR TO date and time above.

SUBMIT TO:

Douglas County School District RE-1 (“DCSD”) via:

DCSD’s Workday Strategic Sourcing portal, which can be accessed via the link below.

Suppliers must submit their bids within this portal.

https://us.workdayspend.com/rfps/public/604445

THIS IS NOT A COMPETITIVE BID. The request for proposal process allows DCSD to select the supplier that best meets the needs of DCSD, taking into consideration supplier qualifications, price, products, and service capabilities.

701 Prairie Hawk Drive, Castle Rock, CO 80109 Phone: 720.433.0060 Fax: 720.433.0061 www.dcsdk12.org http://www.dcsdk12.org/ http://www.dcsdk12.org/

REQUEST FOR PROPOSAL

RFP NO. 013-24

DCSD is requesting proposals from qualified firms or individuals for Mowing Services at the locations specified in Exhibit A: Mowing Sites & Pricing and Exhibit B: Native Mow Maps in (separate attachment within the Workday Strategic Sourcing RFP portal).

Proposals are to be submitted to the Strategic Sourcing & Contract Management Department of DCSD, in accordance with the Instructions to Suppliers and all other requirements as referenced in this document. Proposals will be received until the due date and time listed on the first page of this document, at which time the names of those suppliers submitting proposals will be made available through the Rocky Mountain E-Purchasing website. No other public disclosure will be made until after award of contract.

DCSD will use the following tentative schedule for the selection process:

RFP published

Thursday, January 25th, 2024

Proposal submission deadline

Friday, February 16th, 2024

Evaluation of proposals & supplier shortlist

Friday, February 23rd, 2024

Interviews with selected suppliers (if applicable)

TDB

Awarding of contract

TDB

INSTRUCTIONS TO SUPPLIERS

1. Suppliers responding to this Request for Proposal (“RFP”) must submit their proposals in the format as outlined in this solicitation.

2. Each supplier proposal shall consist of one electronic copy in the format specified within proposal format. The proposals are to be submitted no later than 2:00 P.M., via:

Douglas County School District’s Workday Strategic Sourcing portal, which can be accessed via the link posted below:

3. Proposals must be dated and signed by a duly authorized partner or corporate officer, with that person’s name and title clearly identified. All of the proposal contents and fees must be guaranteed for ninety (90) days from the proposal date.

4. The content of all proposals must conform to the following:

• Suppliers must respond to the questions in the order presented (if applicable).

• Suppliers may provide additional supporting documentation pertinent to clarification of the proposal.

• If using the Douglas County logo in your proposal please use the current monochromatic brand as shown on this link:

• https://www.dcsdk12.org/community-relations/branding

5. DCSD reserves the right to:

• Reject any and all proposals received as a result of this RFP.

• Waive or decline to waive any informalities and any irregularities in any proposal or responses received.

• Adopt all or any portion of the supplier’s proposal.

• Negotiate changes in the scope of work or services to be provided.

• Withhold the award of contract.

• Select the supplier(s) it deems to be most qualified to fulfill the needs of DCSD.

The supplier with the lowest proposal will not necessarily be the one most qualified, since a number of factors other than price are important in the determination of the most acceptable proposal, as stated in Section 13 below.

https://us.workdayspend.com/rfps/public/604445 https://www.dcsdk12.org/community-relations/branding https://www.dcsdk12.org/community-relations/branding

6. The selected supplier will be required to assume responsibility for all goods and services offered in the proposal, whether or not the supplier produces them. Further, the selected supplier shall be the sole point of contact and responsibility with regard to all contractual matters, including payment of any and all charges resulting from the contract. The selected supplier shall not assign or transfer any interest in the contract without prior written consent of DCSD.

7. DCSD shall not be liable for any costs incurred by the supplier in the preparation and production of the proposal or for any work performed prior to the execution of a contract.

8. All proposals and other materials submitted shall become the property of DCSD.

9. No reports, information, or data given to or prepared by the selected supplier shall be made available to any individual or organization by a respondent or the selected supplier without prior written approval of DCSD.

10. All changes in the RFP documents shall be through written addendum and furnished to all suppliers via Rocky Mountain e-Purchasing (BidNet). Verbal information obtained otherwise shall not be considered in awarding of the proposal.

11. The selected supplier may be required to enter into a written contract with DCSD on

DCSD’s approved form. All information contained in this RFP and acceptable provisions of the supplier’s response will be attached to and made part of the executed contract.

12. Suppliers who have questions concerning the submission of proposals or the RFP process, must post directly to Rocky Mountain e-Purchasing (BidNet).

13. The proposals will be reviewed by a selection committee. The committee may request additional information from suppliers or request personal interviews with one or more suppliers. Final evaluation and selection may be based on, but not limited to, any or all of the following:

• Information presented in the proposal.

• Ability of the supplier to provide quality and timely products and services.

• Qualifications and experience of the supplier.

• Reference checks.

• Personal interview.

• Total cost.

• Proposed time lines.

14. DCSD is an equal opportunity employer. Businesses owned and operated by minorities or women are encouraged to submit proposals. Suppliers to whom a contract is awarded shall not discriminate on the basis of age, race, color, national origin, gender, creed, or disability.

15. The successful Supplier will be required to complete, at their own expense, a Criminal record check on all employees working on or reasonably likely to work on school district property for this contract. Employees who have been convicted of, pled nolo contendere to, or received a deferred sentence or deferred prosecution for a felony, or a misdemeanor crime involving unlawful sexual behavior or unlawful behavior involving children, will not be allowed to work on District property for this contract.

The successful Supplier must complete a Verification of Background Check form indicating that they have done a background check on all of their employees working on school district property. The successful Supplier will be responsible to adhere to any Federal, State, and Local privacy and confidentiality requirements and other laws, regulations or policies governing employee background checks.

16. All suppliers are required to sign the CERTIFICATION REGARDING DEBARMENT and SUSPENSION (included below) indicating the supplier’s business has not been debarred by any federal department or agency. The District will be using the System for Award Management (SAM) to verify that the supplier has not been debarred.

17. Other governmental agencies may be extended the opportunity to purchase off any Bid with the agreement of the successful supplier and the participating agencies. Due to all the variables in this type of Bid, the District will contact the successful Bidder and make it aware of the interest by another agency (if any). The successful Bidder and the interested agency will then be able to design the successful Bid around the parameters, (e.g., delivery locations and specialty products). Each agency will then establish its own contract, place its own orders, issue its own purchase orders, be invoiced there from and make its own payments.

SPECIFICATIONS/SCOPE OF WORK

Background

District Profile: Douglas County School District wishes to solicit firm price proposals related to mowing, trimming, edging of lawns, fertilization and weed control for specific schools and district buildings throughout Douglas County School District RE-1. Additionally, Douglas County School District wishes to solicit native mow price quotations for all locations to be included in this RFP. Qualified suppliers that meet all criteria will be considered. This RFP should not be misconstrued as a formal bid. There is absolutely no commitment to purchase or enter into a formal contract. Upon completion of our evaluation of your proposal, we may recommend that a formal contract be established.

DCSD is currently the third largest school district in the State of Colorado. DCSD covers a geographical area of approximately 890 square miles. Within these boundaries are 48 elementary schools, 9 middle schools, 9 high schools, 5 alternative schools and 18 charter schools. In addition to the permanent structures, there are multiple modular buildings associated with these sites. Our remaining buildings house administration, alternative programs and support service functions; 64,000 students and 8,600 staff members occupy these buildings year-round, in most cases.

General:

1. Furnish all supervision, labor, materials, equipment, and transportation required to maintain the landscape in an attractive condition throughout the school year as specified below.

2. Check-in with the site’s office before starting services.

3. All work will be done to avoid interference with normal business at the buildings and grounds. Mowing of areas that are occupied must be scheduled around school-sponsored activities.

4. All workers will dress appropriately. T-shirts with company logo will be required at all times.

5. All workers will use appropriate safety equipment. Safety of the people on the property will be the first consideration for all activities. No equipment will be left running unattended.

6. Parking and equipment space utilization will not impede traffic patterns or parking access by building/grounds occupants.

7. Contract period will run approximately from the beginning of April (beginning of growing season) until approximately the end of October (end of growing season). Actual start and end dates will be determined by Grounds Manager, James Korth. Contractors will be expected to meet these dates. Contract will be eligible for renewal with the option to renew up to four (4) one-year terms. No more than a 2-3% price increase will be considered upon renewals. No increase is preferred.

8. A monthly meeting will be held by lead personnel of contractor(s) and Grounds Manager, James Korth, to discuss status of contract and performance.

9. Native Mow must be completed by the last day of every month. Otherwise, payment will be made upon completion of work.

Mowing Areas

1. All sites will be mowed in their entirety. Quantity of mowing and areas to be mowed are the responsibility of the contractor to verify. Exhibit A contains a list of schools and district buildings with the approximate turf, rock bed and mulch bed square footage (Contractor is responsible for verifying). Exhibit B contains maps for Native Mow. For all other schools, please access Google Earth for Native Mow reference. Contractor must bid on all locations to be considered.

2. Pre-visit of all sites is strongly recommended for bidding and it is assumed that the bidder has a clear understanding of the property boundaries involved. Please do not visit sites during school hours without Grounds Manager approval.

3. All questions and/or clarification of mowing areas must be addressed directly to DCSD Grounds Manager, James Korth at 303-387-9557.

4. All areas shall be mowed weekly to a height of three (3) inches throughout the contracted period. “A week” for the purpose of this scope of work is defined as Monday through Sunday. All mowing will occur according to the DCSD Grounds Manager approved schedule each week. The schedule will be submitted ten days prior to the start of the mowing season. The owner must agree to variations to the specific mowing schedule when the mowing schedule is interrupted by adverse weather conditions, (including, but not limited to rain/snow).

5. If there is inclement weather, adjustments to the mowing schedule are allowed within the same week it was scheduled to be mowed. However, the change of mowing date will need to be approved in advance with DCSD Grounds Manager, James Korth. The Contractor will agree to the date/method most appropriate to the DCSD Grounds Manager, when an agreement cannot be reached between both parties.

6. All native grass areas will be mowed once per month at all contracted sites. The standard native mow procedures include mowing the perimeter of the property/fence lines and all sidewalks adjacent to native grass areas with a 6-foot beauty band at a 3-inch height. Please refer to the Native Mow maps included in Exhibit B.

Trimming

1. Trimming of all areas associated with the mowing areas will be done on a weekly basis.

2. All trimming around structures, fences, trees, shrubs, baseball/football equipment areas, and/or near fields and tracks, etc., is to be included.

3. Trimming will be done at the same height as the adjacent turf (three inches). Non-selective herbicides may be used as a substitute for trimming, however prior approval by the DCSD Grounds Manager is required.

4. All trimming shall be done with nylon weed whips. Tree trunks shall not be hit with the mowers or power weed whips. The contractor will replace any trees that are damaged by trimming or mowing too close.

Edging

1. Edging of all sidewalks and asphalt walkways will be done one time per month.

2. Residual debris from the edging process will be cleaned up and removed from the site.

3. Edging with string trimmers is not acceptable.

Cleaning/Sweeping

1. All clippings will be removed from surrounding surfaces, including but not limited to sidewalks and walkways. No visible accumulation of clippings is allowed in gutters, parking lots, etc.

2. All fuel or oil spills of any type will be cleaned up appropriately and immediately.

3. At the discretion for the Grounds Manager, the contractor will remove clippings that accumulate on the turf. Sweeping of all turf is not necessary, but piles and swaths of excessive clippings shall be removed.

4. All grass clippings must be removed from sites.

Weed Control

1. An early pre-emergence spray is recommended to be applied in all rock areas, mulch and shrub beds, and hard surfaces (such as sidewalks and walk paths).

2. On a weekly basis the Contractor will inspect all rock areas, mulch and shrub beds and hard surfaces and either spray or pull weeds to keep these areas weed free.

3. All chemicals used to spray for weeds must first be approved by Grounds Manager, James Korth.

4. Contractor must email MSDS sheets to Grounds Manager, James Korth, at jpkorth@dcsdk12.org prior to the start of the mowing season.

Inclement Weather

1. Absolutely no mowing will be allowed while rain is falling.

2. Grass will not be cut if the turf areas are saturated. DCSD officials will make the final determination if there is a concern.

Additional Mows

1. In the event of heavy turf growth (in the months of May and August) DCSD may request an additional mow on athletic turf surfaces.

2. The request may require one (1) additional mow per week to all baseball, soccer, lacrosse, and softball fields until it is determined by the Grounds Manager, that additional work is no longer needed.

Optional Additional Services

1. Aeration of all yards around the building

1.1. Once a year in the spring

1.2. Clean/blow all aeration plugs on hard surfaces

1.3. Must avoid all valve boxes

2. Fertilizations of all yards around the building

2.1. Once a year in the spring

2.2. Product called 30-2-12 (One and Done Fertilization) or compatible upon Grounds

Manager approval

2.3. Blow all granules from hard surfaces

mailto:jpkorth@dcsdk12.org

2.4. Prefer this to be completed on a non-contact day

3. Broadleaf spray of all blue grass

3.1. Fields will be determined by Grounds Manager per location/spot spraying

3.2. Prefer this to be completed on a non-contact day

Billing

1. The District shall be invoiced once per month in arrears (after services have been provided).

2. Each monthly invoice shall include the following details; location name, number of weeks serviced per location, fee per week, and total monthly cost per location.

3. Invoices may not be submitted until all work has been completed. This includes Native Mow. Invoices shall be emailed to Jane Jenkins at Jane.Jenkins@dcsdk12.org in order to be paid on time.

Miscellaneous

1. Turf maintenance will be completed so as not to interfere with these functions:

1.1. School Activities

1.2. Athletic Events

1.3. Classroom Schedules

1.4. Student Activities

1.5. Student Lunch Periods or Recesses

1.6. Sprinkler System Watering Schedules

1.7. Striping of Athletic Fields

1.8. Time and dates will be provided to the Contractor for these functions at each site. It is mandatory that the building administrator at each site be informed prior to beginning work, when school is in session.

2. All turf will be mowed at a height of three (3) inches, with blades sharpened weekly.

3. Excess mulch from mowing will be picked up and hauled away within one day (not disposed of in the District dumpsters). Excess mulch to be determined by the Grounds Manager.

4. All sidewalks, parking lots and driveways where excessive amounts of mulch collect are to be blown, swept, or picked up and hauled away.

5. Any damage to school property (including turf, trees, shrubs, sprinkler heads, valve boxes, equipment ruts, excessive scalping) will be repaired or replaced at the contractor’s cost in a timely manner.

6. The Grounds Manager will determine the mowing schedule during times of drought.

There may be times when weekly mowing will be skipped.

7. Any contractor awarded a mowing contract with DCSD must have adequate equipment to complete the work in a timely and safe fashion. Contractors must provide the District with a list of the equipment that will be used when mowing, trimming, and caring for tree and shrub beds.

8. RFP participants must have insurance to be considered. Please see the attached sample Master Services Agreement for the required coverage amount, page 31 section 15.0.

mailto:Jane.Jenkins@dcsdk12.org

Price Proposal

The price proposal should contain all pricing information relative to the performance of lawn care services as described in this request for proposal. DCSD will not be responsible for expenses incurred in preparing and submitting the price proposal. Such costs should not be included in the proposal. Please fill out and return with proposal the attached Exhibit A. This Exhibit A will be used to determine what services DCSD will require from supplier based on the budget available.

The price proposal shall include a breakdown of: Turf/Blue Grass Square Feet Mowing, Rock Beds/Hard Surface Square Feet, Mulch Beds Square Feet, and Native Mowing per group listed in Exhibit A. Costs will be broken down into weekly fees with a total cost per group provided. Total costs are based on a 27-week mow schedule with 7 native mows at each location. This is subject to change.

The successful proposer will complete all pricing Worksheets and Questionnaires included in the RFP, which is published within the district’s Workday Strategic Sourcing portal. The RFP can be accessed via the link posted below:

AWARD OF CONTRACT

Selection shall be made of one or more suppliers deemed to be fully qualified and best suited among those submitting proposals. Negotiations and interviews may be conducted with one or more qualified suppliers so selected. Price shall be considered, but need not be the sole determining factor. After negotiations have been conducted with each supplier so selected, DCSD shall select the supplier which in its opinion, has made the best proposal, and shall award the contract to that supplier.

DCSD may cancel this RFP; reject proposals or any portion thereof at any time prior to an award.

Should DCSD determine at its sole discretion that only one supplier is fully qualified, or that one Supplier is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that supplier.

The award shall be in the form of a firm fixed price contract. The award document shall be a contract incorporating by reference all the requirements, terms, and conditions in this solicitation and the supplier's proposal as negotiated.

PROPOSAL TERMS & CONDITIONS

1. All participating suppliers, by their signature, agree to comply with all of the conditions, requirements, and instructions of this RFP as stated or implied herein.

Should DCSD omit anything from this document which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the supplier shall secure written instructions from DCSD at least 48 hours prior to the time and date of the scheduled due date of the proposals.

2. The supplier warrants that all equipment, materials, and work will conform within applicable drawings, specifications, samples, and/or other descriptions given to DCSD, and that they will be free from defects. Without limitation of any rights that DCSD may have at law or in equity, goods that are not as warranted and/or that are not in conformance with applicable drawings, specifications, samples, and/or other descriptions may be returned by DCSD at the supplier’s expense within a reasonable time after delivery, for either credit or replacement, as DCSD may direct.

3. The successful supplier shall indemnify, hold harmless and defend DCSD, its parent company, subsidiaries and affiliates, and all their members, directors, officers, employees, agents and representatives, from and against any liability, claims, demands, penalties, fines, lawsuits, judgments, losses and expenses, including reasonable attorneys’ fees and court costs, arising in favor of any party (including, but not limited to, personnel furnished by the successful supplier) (i) on account of bodily injuries, deaths, or damage to property that results from the fault, negligent act or omission, or willful misconduct, in each case, in connection with the acts, of the successful supplier, or its employees, officers, directors, agents, subcontractors, or suppliers, or their respective directors, officers, agents, or employees, (ii) resulting in any way from the breach of this Agreement by the successful supplier or its subcontractors, (iii) arising out of or relating to disclosure of any information included in and (iii) resulting in any way from any allegation of infringement or misappropriation of any patent, copyright, trade secret, trademark or other intellectual property right by the services provided by the successful supplier pursuant to this Agreement.

4. The successful supplier shall maintain insurance for workers’ compensation as required by law, and shall additionally maintain general liability insurance with limits not less than $1,000,000.00 for bodily injury and $1,000,000.00 for property damage.

Comprehensive automobile liability insurance coverage is also required.

5. The successful supplier shall comply with all applicable federal, state, and local laws, regulations, administrative rulings, and codes, and shall secure all necessary licenses and permits in connection with this RFP and any goods or services to be provided hereunder.

6. By submission of the proposal, the supplier certifies that the proposal has been arrived at independently and submitted without collusion with any other supplier, and that the contents of the proposal have not been communicated by the supplier, or to the supplier’s best knowledge and belief, by any one of its employees or agents, to any person not an employee or agent of the supplier, and will not be communicated to any person prior to the official opening of the proposals.

7. All information included as part of this proposal shall be subject to the Colorado

Open Records Act. Merely marking information as confidential is not necessarily sufficient to prevent disclosure. The following information concerning the proposal shall not be considered as confidential commercial information even if it is clearly marked as such: prices, non-financial information concerning compliance with specifications, guarantees, and warranties.

8. Venue for any and all legal action regarding or arising out of or related to the RFP, response to RFP, or work performed thereunder shall be solely in DCSD Court in and for Douglas County, State of Colorado. The transactions covered herein shall be governed by and construed in accordance with the laws of the State of Colorado.

9. DCSD is exempt from sales, use, and excise taxes. Certification of tax exemption will be issued upon request. Any appropriate taxes shall be shown as a separate item in the proposal.

10. DCSD reserves the right to cancel without penalty, at any time, any awards occurring as a result of this RFP. Time is of the essence. When a date is set for the delivery of goods or the performance of work, the goods must be delivered, and/or the work must be performed, in accordance with the proposal specifications or description on or before that date, or the order to the delinquent supplier may be canceled and re-awarded.

11. DCSD shall have the right to cancel this agreement if funds are not allotted for the next fiscal year to continue this service. DCSD may effect such cancellation by giving the supplier written notice of its intention to cancel not less than thirty (30) days prior to the end of the then current fiscal period, stating its reasons for cancellation. Upon cancellation of this agreement as provided in this paragraph, DCSD shall not be responsible for the payment of any services received which occur after the end of the current period.

12. Any Bidder that wishes to protest an award of any Bid, must do so in writing, and deliver to the Director of Strategic Sourcing and Contract Management within 48 hours after notification of Award.

PROPOSAL RESPONSE FORMAT

In order to maintain comparability and consistency in review and evaluation of responses, all proposals shall be organized as specified below. Avoid any elaborate promotional materials and provide only information that is required. All supporting materials should clearly reference the portion of the RFP to which they pertain. Each supplier proposal shall consist of one marked original copy in the format specified within this section. Proposals not meeting the requirements below may be determined to be non-responsive and will receive no further consideration.

A. Table of Contents: Please clearly outline and identify the material and responses by page number. Outline in sequential order the major areas of the proposal, including enclosures. All pages must be consecutively numbered and correspond to the table of contents.

B. Cover Letter: Provide a cover letter indicating your firm’s understanding of the requirements/scope of services of this specific proposal. The letter must be a brief formal letter from the Supplier that provides information regarding the firm’s interest in and ability to perform the requirements of this RFP. A person who is authorized to commit the Supplier’s organization to perform the services included in the proposal must sign the letter. Please provide a list of all persons authorized to give presentations for the Supplier.

Please provide name, title, address, telephone numbers and email address.

C. Qualifications:

It is expected that your response will include the resumes of your most qualified personnel to perform this project. As an alternate please include a resume and project history of your “second tier personnel”, your personnel evaluation will be based upon the least qualified personnel.

D. References: Please provide three (3) K-12 Education market references. Include name of customer, address, contact name, telephone numbers (including fax number), and email address. Please include only references within the current calendar year and previous two (2) calendar years. DCSD may contact these references during the evaluation process.

Each Supplier should include summary information for all contracts of similar size and scope performed by the firm, or team, within the past three (3) years. Information provided for each job shall include:

1. Contract/Project name

2. Agency/department/office for which performed

3. Dates of contract

4. Owner’s contract/project manager or other representative

5. Contact person

6. Dollar value of contract

DCSD reserves the right to contact any and all references and to obtain, without limitation, information on the Supplier’s performance on the listed jobs.

E. Scope of Services: The Supplier must acknowledge agreement with the specific requirements of the specifications or provide an alternative for DCSD to consider.

Indicate any exceptions to the scope of services of the RFP. Summarize your approach and understanding of the services and any special considerations of which DCSD should be aware.

F. Appendices: The content of this page is left to the Supplier’s discretion. However, the

Supplier should limit materials included here to those that will be helpful to DCSD in understanding the services provided for this specific contract.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION

The respondent to this RFP certifies to the best of its knowledge and belief that it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;

B. Have not within a three year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

C. Are not presently indicted for or otherwise criminally or civilly charges by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (B) of this certification; and

D. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

Where the respondent is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

Signature of Official: ____________________________

Name (typed): __________________________________

Title: _________________________________________

Firm: _________________________________________

Date: _________________________________________

Attachment A

(Sample Statement of Work, do not fill out)

STATEMENT OF WORK NO.: ___

1.0 INCORPORATION

1.1 This Statement of Work (“SOW”) is made as of [ ], 2017, (the “SOW Effective Date”).

1.2 ________________ (“Supplier”) hereby agrees to provide the Services set forth below subject to the terms and conditions set forth herein and in accordance with the provisions of the Master Services Agreement (the “Agreement”) dated [ ], 2017 by and between Douglas County School District RE-1 (“DCSD”), and Supplier and according to the following terms:

1.3 Capitalized terms used but not defined herein shall have the meanings ascribed to such terms in the Agreement.

2.0 DEFINITIONS

3.0 SOW TERM

4.0 SERVICES DESCRIPTION

5.0 SERVICE LEVEL AGREEMENT

6.0 PROJECT SCHEDULE/DELIVERABLES/MILESTONES

7.0 ACCEPTANCE CRITERIA

8.0 PARTY’S RESPONSIBILITIES

8.1 Supplier

8.2 DCSD

9.0 SERVICES FEES

10.0 TERMS AND CONDITIONS

11.0 EXHIBITS AND SCHEDULES

The following Exhibits and Schedules are incorporated herein:

Original signatures transmitted and received via facsimile or other electronic transmission of a scanned document, (e.g., PDF or similar format) are true and valid signatures for all purposes hereunder and shall bind the parties to the same extent as that of an original signature. This SOW may be executed in multiple counterparts, each of which shall be deemed to constitute an original but all of which together shall constitute only one document.

DOUGLAS COUNTY SCHOOL DISTRICT SUPPLIER

RE-1

By: ____________________________________ By:

Name: __________________________________ Name:

Title: ___________________________________ Title:

Date: ___________________________________ Date:

Exhibit A: Mowing Sites and Square Footage

Region Group # Building / Department Address Turf Square Feet

Rock Bed Square Feet

Mulch Bed Square Feet

Castle Rock Group 4 Buffalo Ridge Elementary 7075 N Shoreham Dr, Castle Rock, CO 80108 146,373 52,055 1,001

Castle Rock Group 4 Castle Rock Elementary 1103 Canyon Dr, Castle Rock, CO 80104 109,788 5,827 0

Castle Rock Group 4 Clear Sky Elementary 1470 Clear Sky Way, Castle Rock, CO 80109 10,287 31,352 0

Castle Rock Group 4 Daniel C Oakes High School 961 South Plum Creek Blvd, Castle Rock, CO 80104 47,515 10,382 1,414

Castle Rock Group 4 Flagstone Elementary 104 Lovington St, Castle Rock, CO 80104 264,396 28 4,810

Castle Rock Group 4 Larkspur Elementary 1103 W Perry Park Ave, Larkspur, CO 80118 71,446 5,730 0

Castle Rock Group 4 Meadow View Elementary 3700 Butterfield Crossing, Castle Rock, CO 80109 136,959 36,609 216

Castle Rock Group 4 Renaissance Expeditionary Magnet School 3960 Trail Boss Lane, Castle Rock, CO 80104 58,320 4,249 0

Castle Rock Group 4 Rock Ridge Elementary 400 N Heritage Rd, Castle Rock, CO 80104 138,495 9,218 0

Castle Rock Group 4 Sage Canyon Elementary 2420 Autumn Sage St, Castle Rock, CO 80108 101,475 9,080 24,285

Castle Rock Group 4 Sedalia Elementary 5449 N Huxtable St, Sedalia, CO 80135 40,300 4,115 674

Castle Rock Group 4 Soaring Hawk Elementary 4665 Tanglevine Dr, Castle Rock, CO 80109 113,258 24,234 2,246

Castle Rock Group 4 South Ridge Elementary 1100 South St, Castle Rock, CO 80104 66,181 13,961 170

Castle Rock Group 4 Timber Trail Elementary 690 W Castle Pines Pkwy, Castle Rock, CO 80108 84,199 38,367 2,663

Castle Rock Group 4 Wilcox Building 620 Wilcox Street, Castle Rock, CO 80104 28,878 1,183 3,505

Castle Rock Group 4 Transportation Building 2816 Highway 85, Building B, Castle Rock, CO 2,335 821 0