00515 25 TON RTU HVACBid Documents

The State of Indiana, specifically Correctional Industries for the Plainfield Correctional Facility's ICI Distribution Center in Hendricks County, is seeking a procurement for a replacement Roof Top Unit (RTU) #7, which is a 25-ton HVAC unit located at 757 Moon Road in Plainfield. The solicitation requires a comprehensive replacement process that includes disconnecting, draining, and removing the existing old unit (Serial Number 336101138D) and installing a new American Standard or equivalent 25-ton unit with specific factory options such as hail guard, Symbio controls, economizer, and return air smoke detector. The project mandates a warranty package including 3-year parts, 5-year compressor, and 10-year heat exchanger coverage. The response deadline is set for August 22, 2025 at 1:30 PM EDT, with a minimum 6-week lead time required after purchase order receipt. Work must be completed during weekday hours (Monday through Friday, 7:00 AM - 1:30 PM), and contractors must provide a 24-hour minimum notice for site access.

The solicitation includes several preference opportunities and set-aside designations for bidders, specifically targeting Minority and Women's Business Enterprise (MWBE) participation with goals of 8% and 11% respectively, and a 3% goal for Indiana Veteran Owned Small Business Enterprises (IVOSB). Bidders must comply with state procurement regulations, provide detailed economic impact information, and certify compliance with employment, drug-free workplace, and ethical standards. The project is funded through state appropriations, with potential termination clauses if funding becomes unavailable. Pricing must remain firm and cannot be modified after submission, with unit prices taking precedence over total prices in case of discrepancies. While no specific budget range is explicitly stated, the procurement involves a complex HVAC unit replacement with specific technical requirements, suggesting a potentially significant capital investment for the Correctional Industries facility.