Extension Office RTU Replacement

Weld County, Colorado is seeking bids for a comprehensive roof top unit (RTU) replacement project at the Weld County Extension Office. The procurement involves the turn-key removal and installation of 12 new RTUs, with specific technical requirements including new electrical disconnects, fire alarm connections, stand-alone thermostats, and units with economizers that must meet or exceed the specifications of existing Trane GCS16-072-160-1G models. A mandatory pre-bid conference is scheduled for July 22, 2025, at 9:00 am, with bid responses due on August 5, 2025, by 11:00 am. The county anticipates issuing a notice of award on August 25, 2025, with contract execution targeted for September 8, 2025. The procurement will follow a lump sum pricing method, requiring bidders to provide comprehensive pricing that includes all costs associated with the RTU replacements. Contractors will be responsible for all mechanical, electrical, and plumbing connections, as well as necessary roof repairs, and must provide both a 1-year labor and workmanship warranty and the standard manufacturer's warranty.

The contract does not appear to have specific set-aside designations for disadvantaged enterprises. Bids exceeding $50,000 will require 100% payment and performance bonds, and the county will hold a 5% retainage on all pay requests until final project acceptance. Weld County is a tax-exempt entity and will waive building permit fees for this project. The procurement does not require Davis-Bacon or Buy American compliance. While no incumbent vendor is explicitly mentioned, the project involves replacing existing Trane units with new equipment that must meet or exceed current specifications. The bidding process is open to qualified contractors capable of performing comprehensive HVAC replacement services, with the primary goal of minimizing operational disruptions at the Extension Office. Although a specific budget range is not provided, the scale of replacing 12 roof top units suggests a potential project value in the mid-to-high five-figure range.