West Palm Beach Home Oxygen Services

AWARD DECISION DOCUMENT

RFQ: VA248-16-Q-0564

PROJECT: HOME OXYGEN SERVICES WEST PALM BEACH VAMC

Overview

Acquisition Type: Commodities

Solicitation Procedure: Lowest Price Technically Acceptable (LPTA)

Performance Period: January 4th, 2017-January 3rd, 2017

Solicitation Issued: September 27, 2016

Proposals Received: October 18, 2016

Background

The Department of Veterans Affairs (VA) West Palm Beach (WPB) VA Medical Center (VAMC) located at 7305 N Military Trail West Palm Beach, Florida has a requirement for Home Oxygen Services. In accordance with Public Law 109-461 Section 503, it was determined that this project could be solicited competitively as a VOSB set-aside and that award could be made at a fair and reasonable price.

Solicitation Items

The Request for Quote includes 32 items with their estimated yearly quantity based on 610 patients.

Award Determination

Basis for Award: Per the solicitation the Offeror with the lowest price along with an acceptable past performance and technical rating will be the awardee. Special Care Medical of SC, Inc. pricing is much lower based on the fact that they trans-fill their own liquid and gas oxygen and they have all the tanks needed for our contract.

Technical Factors were rated Acceptable (One-Capability, Two-Experience, Three-Staff Qualifications and Four-Location)

Past Performance was rated Acceptable (two surveys were receive)

Proposals:

Two (2) proposals were received with pricing as follows:



VENDOR 1: Special Care Medical of SC, Inc.

VENDOR 2: Medical Equipment and Supplies of America LLC



IGE

Vendor 1

Vendor 2

Base Year

$588,640

$285,855.00

$898,091.24

Option Year One

$623,520

$285,855.00

$943,480.90

Option Year Two

$658,040

$285,855.00

$990,654.95

Option Year Three

$692,920

$285,855.00

$1,040,187.69

Option Year Four

$727,440

$285,855.00

$1,092,197.08

Total

$3,290,560

$1,429,275

$4,964,611.86



Evaluation of Apparent Low Offeror:

Per the solicitation, the intent was to first evaluate the technical submission of the apparent low offeror (Special Care of S.C. Inc.) Special Care of S.C. Inc. was rated as acceptable on technical factors and past performance. Because Special Care of S.C. Inc. was both the apparent low offeror and determined to be technically acceptable, there was no need to evaluate the other quote.

Award Determination:



Special Care of S.C. Inc. quote is considered acceptable, both in terms of pricing and technical. Therefore, in response to solicitation VA248-16-Q-0564 the award of West Palm Beach Home Oxygen Services under contract VA248-17-D-0037 is considered Fair and Reasonable and represents the Best Value to the Government. The estimated amount of $1,429,275.00 to Special Care of S.C. Inc. is approved.





______________________________________

Ronald D. Music

Contracting Officer