Very Low Temperature Bath
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA226325Q0004
- Agency
- AFLCMC Wright Patterson AFB Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Points of contact
-
- Allen Kurella allen.kurella@us.af.mil (937) 713-5843
- Michael Hickey michael.hickey.2@us.af.mil (937) 713-5846
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Materiel Command Lifecycle Management Center at Wright Patterson Air Force Base is seeking to procure six Very Low Temperature Calibration Baths for use in Precision Measurement Equipment Laboratories (PMELs). The solicitation, designated RFQ FA226325Q0004, requires commercial, off-the-shelf (COTS) instruments capable of operating between -80°C and 0°C with high temperature stability and uniformity. Offers must be submitted electronically through DoD SAFE by January 24, 2025 at 2:00 PM EST and remain valid through September 30, 2025. The evaluation criteria prioritize technical acceptability over price, with offerors required to provide comprehensive technical proposals, line-by-line responses to purchase description requirements, commercial price lists, and one-year OEM warranty documentation. Contractors must be registered in the System for Award Management (SAM) and comply with electronic payment submission requirements through Wide Area WorkFlow (WAWF).
The solicitation is a full and open competition under NAICS code 334516 with a business size standard of 1,000 employees. The initial contract will be a firm-fixed-price award for three units, with options for three additional units potentially destined for PMELs at Yokota AB Japan, Wright-Patterson AFB OH, and Eglin AFB FL. Delivery locations for the base contract include Hill AFB in Utah, Robins AFB in Georgia, and Tinker AFB in Oklahoma, with each site receiving one unit. The total anticipated acquisition includes six units with associated data and warranties. Importantly, the government notes that funds are not currently available, and no award will be made until funding is secured. Offerors must provide detailed pricing through a Total Evaluated Price worksheet, with unit prices to be calculated across multiple contract line items for base and option periods spanning fiscal years 2025-2027.
Notice text
3 versions
Update #3 · Latest ·
Solicitation update 1/22/2025
There has been a question asked about the plan for exercising the options. Below is a list of the planned option shipping locations and the fiscal year we planned to exercise the options. Please note these are just the initial plans for the options and these plans could be updated when the unit is actually exercised.
Ship to Location/Projected date of option exercise:
AFMETCAL (Heath, OH) (for Yokota AB JP)- This unit is planned to be exercised in fiscal year 2026.
Wright-Patterson AFB OH- This unit is planned to be exercised in fiscal year 2026.
Eglin AFB FL- This unit is planned to be exercised in fiscal year 2027.
End of Solicitation update 1/22/2025
Solicitation update 1/17/2025
There have been questions about the shipping terms and where the option units (if exercised) will be delivered. The shipping terms for this solicitation is FOB Destination (IAW FAR Clause 52.247-34 as included in the solicitation). The 3 each option units (if exercised) anticipated delivery locations are: AFMETCAL (Heath, OH), Wright-Patterson AFB OH, and Eglin AFB FL. These locations can be used to help estimate the option shipping costs that are to be included in the Firm Fixed Price for the unit prices.
End of Solicitation update 1/17/2025
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR), Department of Defense Federal Acquisition Regulation Supplement (DFARS), and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS). These regulations are available electronically at the Air Force FAR site, https://acquisition.gov/content/regulation. This announcement constitutes the only solicitation for which a Request for Quotation (RFQ) will be issued. It is the offeror's responsibility to monitor this site for the release of amendments (if any).
The RFQ number is FA226325Q0004 and shall be referenced on any offer submitted. The North American Industry Classification System (NAICS) code for this acquisition is 334516 and the business size standard is 1000 employees. This RFQ is being solicited as Full and Open Competition.
AFMETCAL at Heath OH intends to award a firm-fixed price contract under Simplified Acquisition Procedures (SAP) in accordance with FAR Part 13-Simplified Acquisition Procedures and FAR Part 12-Acquisition of Commercial Items, for the purchase of a Very Low Temperature Bath, associated data, and one (1) year OEM warranty.
The anticipated quantity for this acquisition is 6 units including options.
Products offered shall be commercial items or commercially available off-the shelf (COTS) items meeting the definitions in FAR Part 2. Items proposed shall be new units. Reconditioned, remanufactured, or used items are not acceptable and shall not be proposed. The units must meet the requirements of Purchase Description (PD) 25M-030A-TE, Rev. 2, dated 06 November 2024. The RFQ, PD, DD 1423 Data Requirements, and other applicable solicitation attachments are available for download at this site. Please review ALL documents carefully.
IMPORTANT NOTICE TO OFFERORS: All prospective awardees are required to register at SAM and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area WorkFlow (WAWF) through Procurement Integrated Enterprise Environment (PIEE) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at https://wawf.eb.mil. Prior to submitting invoices in the production system, contractors must register for an account at https://wawf.eb.mil/.
Notice to offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
Offers MUST:
(1) be valid through 30 September 2025,
(2) be for the item described in the PD (List of Attachments, Attachment 1),
(3) be for a new unit (not reconditioned, remanufactured, or used unit),
(4) be FOB Destination to PMEL locations listed in solicitation,
(5) include a delivery schedule, if unable to meet delivery schedule in Deliveries and Performance section,
(6) include name of and be signed by an authorized company representative along with telephone number, facsimile number, and email address,
(7) include taxpayer identification number (TIN), CAGE Code Number and DUNS Number,
(8) include a technical proposal that includes a written line-by-line response to the PD,
(9) include copy of commercial price list,
(10) include a copy of the proposed one (1) year OEM warranty,
(11) include completed Supplies or Services and Price/Cost section,
(12) include completed Total Evaluated Price worksheet
(13) completed FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. Offerors shall ensure information in SAM is current.
The Government reserves the right to incorporate the successful offeror’s technical proposal into any contract resulting from this solicitation.
Offers must be received no later than 24 January 2025 at 2:00 PM EST. Offerors shall submit electronic files to DoD SAFE, https://safe.apps.mil following the instructions provided in Instructions to Offerors (Attachment 4) of the RFQ, under Electronic Proposal Submission. Offers submitted in forms other than through DoD Safe are not permissible and will not be considered.
Please note that the uploaded files must be timestamped by the offer due date and time. Offerors bear the risk for receipt of submitted offers being untimely. Offerors shall allow sufficient time for receipt of electronic submissions by the due date and time. All responsible sources may submit an offer, which if received timely shall be considered by this agency.
Update #2 ·
Solicitation update 1/17/2025
There have been questions about the shipping terms and where the option units (if exercised) will be delivered. The shipping terms for this solicitation is FOB Destination (IAW FAR Clause 52.247-34 as included in the solicitation). The 3 each option units (if exercised) anticipated delivery locations are: AFMETCAL (Heath, OH), Wright-Patterson AFB OH, and Eglin AFB FL. These locations can be used to help estimate the option shipping costs that are to be included in the Firm Fixed Price for the unit prices.
End of Solicitation update 1/17/2025
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR), Department of Defense Federal Acquisition Regulation Supplement (DFARS), and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS). These regulations are available electronically at the Air Force FAR site, https://acquisition.gov/content/regulation. This announcement constitutes the only solicitation for which a Request for Quotation (RFQ) will be issued. It is the offeror's responsibility to monitor this site for the release of amendments (if any).
The RFQ number is FA226325Q0004 and shall be referenced on any offer submitted. The North American Industry Classification System (NAICS) code for this acquisition is 334516 and the business size standard is 1000 employees. This RFQ is being solicited as Full and Open Competition.
AFMETCAL at Heath OH intends to award a firm-fixed price contract under Simplified Acquisition Procedures (SAP) in accordance with FAR Part 13-Simplified Acquisition Procedures and FAR Part 12-Acquisition of Commercial Items, for the purchase of a Very Low Temperature Bath, associated data, and one (1) year OEM warranty.
The anticipated quantity for this acquisition is 6 units including options.
Products offered shall be commercial items or commercially available off-the shelf (COTS) items meeting the definitions in FAR Part 2. Items proposed shall be new units. Reconditioned, remanufactured, or used items are not acceptable and shall not be proposed. The units must meet the requirements of Purchase Description (PD) 25M-030A-TE, Rev. 2, dated 06 November 2024. The RFQ, PD, DD 1423 Data Requirements, and other applicable solicitation attachments are available for download at this site. Please review ALL documents carefully.
IMPORTANT NOTICE TO OFFERORS: All prospective awardees are required to register at SAM and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area WorkFlow (WAWF) through Procurement Integrated Enterprise Environment (PIEE) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at https://wawf.eb.mil. Prior to submitting invoices in the production system, contractors must register for an account at https://wawf.eb.mil/.
Notice to offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
Offers MUST:
(1) be valid through 30 September 2025,
(2) be for the item described in the PD (List of Attachments, Attachment 1),
(3) be for a new unit (not reconditioned, remanufactured, or used unit),
(4) be FOB Destination to PMEL locations listed in solicitation,
(5) include a delivery schedule, if unable to meet delivery schedule in Deliveries and Performance section,
(6) include name of and be signed by an authorized company representative along with telephone number, facsimile number, and email address,
(7) include taxpayer identification number (TIN), CAGE Code Number and DUNS Number,
(8) include a technical proposal that includes a written line-by-line response to the PD,
(9) include copy of commercial price list,
(10) include a copy of the proposed one (1) year OEM warranty,
(11) include completed Supplies or Services and Price/Cost section,
(12) include completed Total Evaluated Price worksheet
(13) completed FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. Offerors shall ensure information in SAM is current.
The Government reserves the right to incorporate the successful offeror’s technical proposal into any contract resulting from this solicitation.
Offers must be received no later than 24 January 2025 at 2:00 PM EST. Offerors shall submit electronic files to DoD SAFE, https://safe.apps.mil following the instructions provided in Instructions to Offerors (Attachment 4) of the RFQ, under Electronic Proposal Submission. Offers submitted in forms other than through DoD Safe are not permissible and will not be considered.
Please note that the uploaded files must be timestamped by the offer due date and time. Offerors bear the risk for receipt of submitted offers being untimely. Offerors shall allow sufficient time for receipt of electronic submissions by the due date and time. All responsible sources may submit an offer, which if received timely shall be considered by this agency.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR), Department of Defense Federal Acquisition Regulation Supplement (DFARS), and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS). These regulations are available electronically at the Air Force FAR site, https://acquisition.gov/content/regulation. This announcement constitutes the only solicitation for which a Request for Quotation (RFQ) will be issued. It is the offeror's responsibility to monitor this site for the release of amendments (if any).
The RFQ number is FA226325Q0004 and shall be referenced on any offer submitted. The North American Industry Classification System (NAICS) code for this acquisition is 334516 and the business size standard is 1000 employees. This RFQ is being solicited as Full and Open Competition.
AFMETCAL at Heath OH intends to award a firm-fixed price contract under Simplified Acquisition Procedures (SAP) in accordance with FAR Part 13-Simplified Acquisition Procedures and FAR Part 12-Acquisition of Commercial Items, for the purchase of a Very Low Temperature Bath, associated data, and one (1) year OEM warranty.
The anticipated quantity for this acquisition is 6 units including options.
Products offered shall be commercial items or commercially available off-the shelf (COTS) items meeting the definitions in FAR Part 2. Items proposed shall be new units. Reconditioned, remanufactured, or used items are not acceptable and shall not be proposed. The units must meet the requirements of Purchase Description (PD) 25M-030A-TE, Rev. 2, dated 06 November 2024. The RFQ, PD, DD 1423 Data Requirements, and other applicable solicitation attachments are available for download at this site. Please review ALL documents carefully.
IMPORTANT NOTICE TO OFFERORS: All prospective awardees are required to register at SAM and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area WorkFlow (WAWF) through Procurement Integrated Enterprise Environment (PIEE) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at https://wawf.eb.mil. Prior to submitting invoices in the production system, contractors must register for an account at https://wawf.eb.mil/.
Notice to offerors: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
Offers MUST:
(1) be valid through 30 September 2025,
(2) be for the item described in the PD (List of Attachments, Attachment 1),
(3) be for a new unit (not reconditioned, remanufactured, or used unit),
(4) be FOB Destination to PMEL locations listed in solicitation,
(5) include a delivery schedule, if unable to meet delivery schedule in Deliveries and Performance section,
(6) include name of and be signed by an authorized company representative along with telephone number, facsimile number, and email address,
(7) include taxpayer identification number (TIN), CAGE Code Number and DUNS Number,
(8) include a technical proposal that includes a written line-by-line response to the PD,
(9) include copy of commercial price list,
(10) include a copy of the proposed one (1) year OEM warranty,
(11) include completed Supplies or Services and Price/Cost section,
(12) include completed Total Evaluated Price worksheet
(13) completed FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. Offerors shall ensure information in SAM is current.
The Government reserves the right to incorporate the successful offeror’s technical proposal into any contract resulting from this solicitation.
Offers must be received no later than 24 January 2025 at 2:00 PM EST. Offerors shall submit electronic files to DoD SAFE, https://safe.apps.mil following the instructions provided in Instructions to Offerors (Attachment 4) of the RFQ, under Electronic Proposal Submission. Offers submitted in forms other than through DoD Safe are not permissible and will not be considered.
Please note that the uploaded files must be timestamped by the offer due date and time. Offerors bear the risk for receipt of submitted offers being untimely. Offerors shall allow sufficient time for receipt of electronic submissions by the due date and time. All responsible sources may submit an offer, which if received timely shall be considered by this agency.
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 1- Purchase Description Rev2 25M-030A-TE Very Low Temperature Bath 6NOV24.pdf | ||
| Attachment 3- Shipping Address List.pdf | ||
| Attachment 2- Data requirements.pdf | ||
| Solicitation - FA226325Q0004.pdf | ||
| Attachment 4- Instruction to Offerors.pdf | ||
| Attachment 5- Total Evaluated Price (TEP) Worksheet.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Very Low Temperature Bath | Award Notice | |
| Very Low Temperature Bath | Solicitation |
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