Valve Parts

Added: Feb 12, 2015 4:02 pm Modified: Feb 24, 2015 2:26 pmTrack Changes

Attachment 2: Request for Sole Source



DEPARTMENT OF VETERANS AFFAIRS



Justification and Approval



For



Other Than Full and Open Competition





1. Contracting Activity: Department of Veterans Affairs, VISN 04, VA Pittsburgh UD Medical Center, 646-15-2-5057-0225.



2. Nature and/or Description of the Action Being Processed



Repair parts for both the E600L and E900L blending valves



3. Description of Supplies/Services Required to Meet the Agency's Needs:



Blending valve assemblies are component to the hot water heaters. The valves are subject to corrosion and wear and must be replaced and repaired during the operational life of the heaters. Estimated dollar value is $38,746.00



4. Statutory Authority Permitting Other than Full and Open Competition:



(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302-1;



5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):



Harold G. Jones Company is the only local Leslie Controls factory representative. The blending valve assembly is a proprietary component of the Leslie water heaters. Only other Authorized Dealers would be able to quote and the pricing would be the same regardless of what dealer provided the parts.



6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:



None as there are no other authorized vendors for the specified parts.



7. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable:



Pricing was deemed to be fair and reasonable based on the comparison of proposed prices to previous purchases for the same items under Purchas Order Numbers 646-4P112, 646-4P1721, 646-P55537 and 646-4P7047..



8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:



Web based searches including GSA Advantage and open market for replacement assemblies found no substitute for the required parts. A Special Notice was posted on FedBizOps notifying our intent to sole source and request that any capable vendors respond by 2/20/15, no responses were received.



9. Any Other Facts Supporting the Use of Other than Full and Open Competition:



None listed



10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:



None listed.



11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:



The barriers to competition cannot be overcome as the parts are proprietary to Leslie and only Authorized Dealers/Representatives can provide them.



12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.









Name: Matthew King Date: 23 February 2015

Title: Plumbing Supervisor

Facility: VA Pittsburg Healthcare System













13. Approvals in accordance with FAR 6.304



a. Contracting Officer's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.







_____________________________ ________________________

Name Date

Title



b. NCM/PCM (Required $3K and above): I certify the justification meets requirements for other than full and open competition.





_____________________________ ________________________

Elizabeth Morin Date

Branch Chief, Commodities Team 1

NC04