U. S. Consulate Merida - Modular Scroll Air Cooled Chillers Preventive Maintenance Services

The Department of State is seeking preventive maintenance services for HVAC equipment at the U.S. Consulate in Merida, Mexico. The solicitation (RFQ #19MX5225Q0013) covers maintenance for four 155-ton Trane air-cooled chillers, four primary loop chilled-water pumps, and three secondary loop chilled-water pumps. Contractors must be registered in SAM.gov, have an NCAGE code, and be NDAA 899 compliant. The government will award the contract to the lowest-priced, technically acceptable offeror based on initial quotations, with the potential for discussions if needed. Quotations are due by January 17, 2025, at 17:00 CST, and contractors must be prepared to complete services within 15 calendar days of the start date, with an overall delivery timeline of 60 days from the purchase order award.

The solicitation is an unrestricted procurement with no specific set-aside designations. The contract is structured as a one-year base period with four potential one-year option periods, to be paid in Mexican pesos. Work will be performed at the U.S. Consulate General in Colonial Chuburná, Merida, between 8:00 AM and 4:30 PM, Monday through Friday. Contractors must provide all labor, tools, and consumable materials, though major repairs and hardware replacements are excluded from the base contract. The maintenance services require trained technicians with appropriate safety equipment and insurance coverage of $13,500 USD for property damage and $135,000 USD cumulative. Contractors must also submit personnel information for security clearance within 30 days of award and be prepared to maintain an on-site inventory of expendable parts.