Two Way Radios

The Department of Veterans Affairs is soliciting proposals for the provision and installation of a two-way handheld radio communication system at the James Mountain Inhofe VA Medical Center in Tulsa, Oklahoma. The solicitation requires 40 handheld UHF radios operating in the 400-480 MHz frequency range, along with supporting backbone equipment including a base radio, repeater, and preselector hardware to ensure complete facility coverage. Key technical specifications include a 17-hour battery life, IP55 dust and water intrusion rating, 64-channel capacity with 12.5/25.01 kHz channel spacing, and compliance with MIL-STD 810 standards. The contractor must also provide installation labor, OEM authorizations, technical training, system documentation, and a minimum five-year local service agreement with technical support and repairs available within one-hour drive. Critical deadlines include submission of questions no later than Tuesday, February 3, 2026 at 5:00 PM CDT, and proposal submissions due Thursday, February 5, 2026 at 5:00 PM CDT via email to martin.torres@va.gov. The evaluation will be based on the contractor's ability to meet all technical requirements, deliver within the 60-day installation timeline, and provide adequate local support services.

This procurement is designated as a Total Small Business set-aside, restricting competition to small business entities. No incumbent contractor or award value has been identified in the solicitation documents. The contractor must deliver and fully install the complete radio system within 60 days after receipt of order, with work performed at the James Mountain Inhofe VA Medical Center located at 440 South Houston Avenue, Tulsa, Oklahoma 74127. The project encompasses approximately 300,000 square feet of facility coverage, and the contractor bears all costs for any additional equipment needed to achieve full operational coverage with no dead or weak signal zones. All work must comply with OSHA, ANSI safety guidelines, and NFPA-99 health care facilities code, with on-site work conducted during normal business hours (8:00 a.m. to 4:00 p.m. VA time) Monday through Friday, excluding federal holidays. The solicitation incorporates the Buy American clause, requiring that all equipment be domestic end products.