Truebeam & Calypso Service

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP
Attachment 2: Request for Sole Source Justification Format >SAT
OFOC SOP Revision 08 Page 3 of 3
Original Date: 03/22/11
Revision 08 Date: 04/18/2018
DEPARTMENT OF VETERANS AFFAIRS
Justification and Approval (J & A)
For
Other Than Full and Open Competition (>SAT)
Acquisition Plan Action ID: 36C245-18-AP-1722
Contracting Activity: Department of Veterans Affairs, VISN 05, Baltimore VA Medical Center (512)
2237: 512-19-1-098-0008
Nature and/or Description of the Action Being Processed:
This requirement is for a firm-fixed price contract for support of a linear accelerator located at the Baltimore VA Medical Center
Description of Supplies/Services Required to Meet the Agency s Needs:
The contractor must provide all labor, travel, and parts necessary to perform schedule preventive maintenance and repair services for a Varian TrueBeam linear accelerator and Calypso extracranial tracking system. Preventive maintenance must be completed in accordance with the original equipment manufacturer s (OEM) specifications and all maintenance must be completed with OEM parts. The estimated value of this requirement is $ $570,174.00 .
Statutory Authority Permitting Other than Full and Open Competition:
(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy
Agency Requirements per FAR 6.302-1;
( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;
( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability
or Expert Services per FAR 6.302-3;
( ) (4) International Agreement per FAR 6.302-4
( ) (5) Authorized or Required by Statute FAR 6.302-5;
( ) (6) National Security per FAR 6.302-6;
( ) (7) Public Interest per FAR 6.302-7;
Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):
The Varian TrueBeam linear accelerator and Calypso extracranial tracking system are highly-specialized medical equipment that is regulated by the FDA. The original equipment manufacturer, Varian, has proprietary knowledge of the equipment and access to proprietary replacement parts that makes them uniquely capable of providing support for this equipment.
Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:
The original equipment manufacturer, Varian, was contacted to determine if there are any other authorized support providers.
Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:
Pricing will be compared to prices available in the market on FSS for similar services as well as compared to the IGCE and the historical prices.
Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:
The original equipment manufacturer, Varian, was contacted to determine if there are other sources authorized to provide support for this equipment.
Any Other Facts Supporting the Use of Other than Full and Open Competition: None
Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:
Varian, POC--Nikki Johnson, nikki.johnson@varian.com
A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:
There are no actions to overcome barriers at this time.
Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
_____________________________ ________________________
Name Date
Title
Facility
Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:
Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
_____________________________ ___9/5/2018_____________________
Vanessa Jacobs Date DATE
Contract Officer
NCO5
One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.
_____________________________ ________________________
Kristina Stout Date
Branch Chief
NCO5.