36C24519C0001-000.docx

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

FedBizOpps Justification and Approval Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

BASE NOTICE TYPE

(Required when using Statutory Authority FAR 6.302-1(c))

ARCHIVE

DAYS AFTER THE POSTING DATE

RECOVERY ACT FUNDS

NAICS CODE

SET-ASIDE

CONTRACTING OFFICE

ADDRESS

DESCRIPTION

See Attachment

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

STATUTORY AUTHORITY

AWARD NUMBER

(Not required when using Statutory Authority FAR 6.302-1(c))

MODIFICATION NUMBER

AWARD AMOUNT

LINE ITEM NUMBER

AWARD DATE (MM-DD-YYYY)

(Not required when using Statutory Authority FAR 6.302-1(c))

AWARDEE NAME

AWARDEE ADDRESS LINE 1

AWARDEE ADDRESS LINE 2

AWARDEE ADDRESS LINE 3

AWARDEE ADDRESS LINE 4

AWARDEE CITY

AWARDEE STATE

AWARDEE ZIP CODE

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

AWARD INFORMATION

ADDITIONAL INFORMATION

GENERAL INFORMATION

* = Required Field FedBizOpps Justification and Approval Notice Rev. March 2010 J Truebeam & Calypso Service 21201 N 811219 Department of Veterans Affairs

VAMC

10 N Greene St Baltimore MD 21201 Vanessa Jacobs Contract Specialist 410-605-1506

FAR 6.302-1

36C24519C0001 570,174.00 11-01-2018

VARIAN MEDICAL SYSTEMS, INC.

3100 HANSEN WAY

PALO ALTO

CA

943041030 vanessa.jacobs@va.gov vanessa.jacobs@va.gov

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C245-18-AP-1722

1. Contracting Activity: Department of Veterans Affairs, VISN 05, Baltimore VA Medical Center (512) 2237: 512-19-1-098-0008

2. Nature and/or Description of the Action Being Processed:

This requirement is for a firm-fixed price contract for support of a linear accelerator located at the Baltimore VA Medical Center

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor must provide all labor, travel, and parts necessary to perform schedule preventive maintenance and repair services for a Varian TrueBeam linear accelerator and Calypso extracranial tracking system. Preventive maintenance must be completed in accordance with the original equipment manufacturer’s (OEM) specifications and all maintenance must be completed with OEM parts. The estimated value of this requirement is $ $570,174.00 .

4. Statutory Authority Permitting Other than Full and Open Competition:

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Varian TrueBeam linear accelerator and Calypso extracranial tracking system are highly-specialized medical equipment that is regulated by the FDA. The original equipment manufacturer, Varian, has proprietary knowledge of the equipment and access to proprietary replacement parts that makes them uniquely capable of providing support for this equipment.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The original equipment manufacturer, Varian, was contacted to determine if there are any other authorized support providers.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Pricing will be compared to prices available in the market on FSS for similar services as well as compared to the IGCE and the historical prices.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The original equipment manufacturer, Varian, was contacted to determine if there are other sources authorized to provide support for this equipment.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Varian, POC--Nikki Johnson, nikki.johnson@varian.com

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There are no actions to overcome barriers at this time.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Title Facility

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

_____________________________ ___9/5/2018_____________________ Vanessa Jacobs Date DATE Contract Officer

NCO5

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Kristina Stout Date Branch Chief

NCO5

OFOC SOP Revision 08 Page 3 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018