Transcription Services

Added: Jan 23, 2018 9:29 am Proposals must be received by January 26, 2018 at 10:00am ET to be considered for award. Offerors are reminded to read the solicitation and solicitation amendments in their entirety and to ensure that the proposal submitted is in complete compliance with the solicitation's terms and conditions.

Added: Jan 10, 2018 2:40 pm The purpose of this amendment is to provide Amendment 0001 to Solicitation 15JPSS18R00000001. Please see attached.

Added: Dec 18, 2017 2:58 pm The purpose of this amendment is to issue the request for proposals. Any questions concerning the request for proposals must be received by Friday, December 29, 2017 at 10:00am ET. Proposals must be received by Wednesday, January 17, 2018 at 10:00 am ET to be considered for award.

Added: Oct 26, 2017 3:03 pm Modified: Nov 29, 2017 10:46 amTrack Changes The United States Department of Justice (DOJ) intends to issue a Request for Proposals (RFP) for transcription services contract(s) to support DOJ's Executive Office for Immigration Review (EOIR). The primary mission of the Executive Office for Immigration Review (EOIR) is to adjudicate immigration cases by fairly, expeditiously, and uniformly interpreting and administering the Nation's immigration laws. Under delegated authority from the Attorney General, EOIR conducts immigration court proceedings, appellate reviews, and administrative hearings. Contractor personnel will furnish administrative, logistical, professional, and technical labor, supplies, equipment, facilities, and materials necessary to provide, in both hard copy and electronic format, typed transcripts of Government-owned recordings of immigration hearings on an as-ordered basis. The length of each immigration hearing ranges from one hour to an entire day or more. The hearings are primarily recorded on EOIR's digital audio recording system and, when necessary, on cassette tapes using analog recording equipment, and the tape becomes part of the official Record of Proceeding. The average length of a transcript resulting from one immigration hearing is approximately one hundred pages. The average hearing is 2.6 hours in length; some may be considerably longer. The major source of transcription services for EOIR is under the existing contracts, DJJ13-C-2424 with Deposition Services, DJJ13-C-2425 with Free State Reporting, and DJJ13-C-2426 with National Capitol Contracting. These indefinite delivery, indefinite quantity contracts were awarded on April 1, 2013 and will expire on March 31, 2018. All three contracts are identical in scope. A single order is issued against each contract on an annual basis for anticipated services during the associated contract period.

During the last fiscal year, the volume of transcript requests have increased by 21%. Over half of the Board of Immigration Appeals caseload consists of detained cases which require expeditious handling. Most of the transcription requests require a 5-day or 20-day turn-around time. To ensure that the Contractor is capable of meeting this business demand, the Contractor shall have the capability of transcribing the following hours (weekly):

• 1000 hours of audio* per week with a 5-day turn-around time; and
• 500-750 hours of audio* per week with a 20-day turn-around time

*most audio contains simultaneous interpretation

The Government contemplates award of up to five (5) indefinite delivery/indefinite quantity contracts for this requirement. The Government anticipates setting aside each awarded contract for a small business concern. The Government anticipates a period of performance of 12 months with four (4) 12-month options. The request for proposals (i.e. 5JPSS18R00000001) is anticipated to be available on or about December 29, 2017. Due date for receipt of proposals will be approximately 30 days after issuance of the solicitation.

All information regarding this procurement, including the solicitation document and amendments, will only be made available electronically on the Federal Business Opportunities website, http://www.fedbizopps.gov. Interested parties should periodically check this website for information regarding this acquisition.

Added: Oct 26, 2017 3:03 pm The United States Department of Justice (DOJ) intends to issue a Request for Proposals (RFP) for transcription services contract(s) to support DOJ's Executive Office for Immigration Review (EOIR). The primary mission of the Executive Office for Immigration Review (EOIR) is to adjudicate immigration cases by fairly, expeditiously, and uniformly interpreting and administering the Nation's immigration laws. Under delegated authority from the Attorney General, EOIR conducts immigration court proceedings, appellate reviews, and administrative hearings. Contractor personnel will furnish administrative, logistical, professional, and technical labor, supplies, equipment, facilities, and materials necessary to provide, in both hard copy and electronic format, typed transcripts of Government-owned recordings of immigration hearings on an as-ordered basis. The length of each immigration hearing ranges from one hour to an entire day or more. The hearings are primarily recorded on EOIR's digital audio recording system and, when necessary, on cassette tapes using analog recording equipment, and the tape becomes part of the official Record of Proceeding. The average length of a transcript resulting from one immigration hearing is approximately one hundred pages. The average hearing is 2.6 hours in length; some may be considerably longer. The major source of transcription services for EOIR is under the existing contracts, DJJ13-C-2424 with Deposition Services, DJJ13-C-2425 with Free State Reporting, and DJJ13-C-2426 with National Capitol Contracting. These indefinite delivery, indefinite quantity contracts were awarded on April 1, 2013 and will expire on March 31, 2018. All three contracts are identical in scope. A single order is issued against each contract on an annual basis for anticipated services during the associated contract period.

During the last fiscal year, the volume of transcript requests have increased by 21%. Over half of the Board of Immigration Appeals caseload consists of detained cases which require expeditious handling. To ensure vendors are capable of meeting this business demand, each vendor will be required to deliver the following capability:

• 200 hours of audio* per week with a 5-day turn-around time; and
• 100-150 hours or audio* per week with a 20-day turn-around time

*most audio contains simultaneous interpretation

The Government contemplates award of up to five (5) indefinite delivery/indefinite quantity contracts for this requirement. The Government anticipates setting aside each awarded contract for a small business concern. The Government anticipates a period of performance of 12 months with four (4) 12-month options. The request for proposals (i.e. 15JPSS18R00000001) is anticipated to be available on or about November 30, 2017. Due date for receipt of proposals will be approximately 30 days after issuance of the solicitation.

All information regarding this procurement, including the solicitation document and amendments, will only be made available electronically on the Federal Business Opportunities website, http://www.fedbizopps.gov. Interested parties should periodically check this website for information regarding this acquisition.