Blood Parameter Monitoring System

STATEMENT OF WORK (SOW)
as of 5/07/19
Contract Number:
Task Order Number:
IFCAP Tracking Number:
Follow-on to Contract and Task Order Number:
Contracting Officer s Representative (COR):
Name:
Dr. Wiam Khadra
Section:
Cardiothoracic Surgery
Address:
3495 Bailey Avenue, Buffalo, NY 14215
Phone Number:
716-862-8728
Fax Number:
716-862-8709
E-Mail Address:
Wiam.Khadra@va.gov
Contract Title:
VA WNYHS procurement of Terumo Blood Parameter Monitoring System for the Buffalo VA Medical Center Operating Room.
Background:
The Buffalo VA Medical Center requires two (2) new Blood Parameter Monitoring Systems for the Operating Room. The new Blood Parameter Monitoring Systems will be replacing older units. The new Blood Parameter Monitoring Systems are needed to manage patient Hemostasis and gases on a continuous base during Bypass period.
Scope:
The Buffalo VAMC is seeking to purchase two (2) new Blood Parameter Monitoring Systems that meet the clinical, functional, and performance specifications specified in this Statement of Work (SOW). The Buffalo VAMC shall only consider new, latestgeneration Blood Parameter Monitoring Systems. Refurbished or remanufactured will not meet the needs of the Buffalo VAMC. All proposals must be reviewed by clinical staff prior to award for acceptance.
Specific Technical Elements: The proposed Blood Parameter Monitoring Systems shall meet the following Buffalo VA Medical Center technical requirements.
The proposed CDI Blood Parameter Monitoring Systems shall be a Terumo Blood Parameter Monitoring System 550 or equivalent.
The proposed CDI Blood Parameter Monitoring System shall provide a one-year warranty.
The proposed Blood Parameter Monitoring System must use optical fluorescence technology to measure pH, pCO2, pO2, and K+ in blood.
The proposed Blood Parameter Monitoring System must include a shunt sensor with four microsensors to measure pH, pCO2, pO2, and K+ and a thermistor to measure temperature.
The proposed Blood Parameter Monitoring System must provide measurements of pH, pCO2 and pO2 every second during use.
The proposed Blood Parameter Monitoring System must provide measurements of K+ every 6 seconds during use.
The proposed Blood Parameter Monitoring System must provide measurements of SO2, Hct, and Hgb every 18 milliseconds during use.
The proposed Blood Parameter Monitoring System must include a continuous display of the measurements of pH, pCO2, pO2, and K+ in blood.
Description
Item #
QTY
Terumo CDI 550 Monitor with ART/HS
550AHCT
2
Terumo CDI Monitor Pole Clamp 7
CDI517
2
Terumo CDI CABLE HEAD BRACKET
CDI519
2
Terumo CDI GAS BOTTLE A
CDI506
1
Terumo CDI GAS BOTTLE B
CDI507
1
Terumo CDI 540 CALIBRATOR
540
1
Performance Monitoring: The offering vendor shall meet the following Buffalo VA Medical Center Terms and Conditions.
*Offering vendors shall provide complete, detailed responses to each of the following Terms and Conditions in their bid proposals.
The offering vendor shall provide two copies of the operator s manual for the proposed Blood Parameter Monitoring System. The offering vendor shall provide any other operator (End-user) training media with the purchase of the Blood Parameter Monitoring System.
The offering vendor shall provide a listing of all Recalls, Safety Alerts and Field Engineering Change notices pertaining to the proposed Blood Parameter Monitoring System over the past 24 months.
A standard 1-year warranty shall be included with the bid proposal. Other warranty options may be detailed (offering vendors not required to do so) but should only be listed as potential options in the bid proposal.
Place of Performance:
The place of performance for this contract is the Buffalo VAMC.
.

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template
VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Page 1 of 4
Original Date: 10/12/17
Revision 01 Date: 01/08/18
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
General Information
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C24219Q0659
Posted Date:
05/08/2019
Original Response Date:
No later than 1:30 PM EST on 05/14/2019
Product or Service Code:
6525
Set Aside (SDVOSB/VOSB):
100% VOSB Set-Aside
NAICS Code:
334510
Contracting Office Address
Department of Veterans Affairs
Network Contracting Office (NCO) 2
2875 Union Road
Suite 3500
Cheektowaga, NY 14227
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a "request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01.
This solicitation is set-aside 100% for Veteran-Owned Small Business and the associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a small business size standard of 1250 Employees.
The Department of Veterans Affairs, Buffalo VA Medical Center, 3495 Bailey Avenue, Buffalo, NY 14215 is seeking to purchase Terumo Blood Parameter Monitoring Systems. Brand-Name Only.
All interested VOSB companies shall provide quotation(s) for the following:
Supplies
Line Item
Description
Item #
QTY
Unit Price
Total Price
0001
Terumo CDI 550 Monitor with ART/HS
550AHCT
2
0002
Terumo CDI Monitor Pole Clamp 7
CDI517
2
0003
Terumo CDI CABLE HEAD BRACKET
CDI519
2
0004
Terumo CDI GAS BOTTLE A
CDI506
1
0005
Terumo CDI GAS BOTTLE B
CDI507
1
0006
Terumo CDI 540 CALIBRATOR
540
1
Delivery shall be provided "no later than 30 days after receipt of order/award of contract". Delivery shall be F.O.B. Destination. The contractor shall deliver ALL line item(s) to Buffalo VA Medical Center, 3495 Bailey Avenue, Buffalo, NY 14215.
Award shall be made to the quoter whose quotation offers the best value to the government. The government will evaluate information based on the following evaluation criteria: The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. For price evaluation purposes, the lowest price technically acceptable offer will be selected for award.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items (October 2018) applies to this acquisition and the following instructions and provisions are added as addenda:
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following instructions are incorporated into 52.212-1 as an addendum to this solicitation:
(a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
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(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the  VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to  replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.Â
(End of Instructions)
FAR 52.252-1, SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:
- FAR 52.204-7, SYSTEM FOR AWARD MANAGEMENT (Oct 2018)
- FAR 52.204-16, COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (Jul 2016)
(End of Addendum to 52.212-1)
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (October 2018)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
(End of Provisions)
The following contract clauses apply to this acquisition:
1. FAR 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition and the following clauses are added as addenda:
- VAAR 852.203-70, COMMERCIAL ADVERTISING (MAY 2018)
- VAAR 852.219-11, VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET- ASIDE (JUL 2016)(DEVIATION)
- VAAR 852.219-74, LIMITATIONS ON SUBCONTRACTING MONITORING AND COMPLIANCE (JUL 2018)
- VAAR 852.232-72, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)
(End of Clause)
2. FAR 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html
http:/www.va.gov/oal/library/vaar/
(End of Clause)
- FAR 52.204-18, COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE
(JUL 2016)
- FAR 52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS
SUBCONTRACTORS (DEC 2013)
- VAAR 852.246-71, REJECTED GOODS (OCT 2018)
(End of Addendum to 52.212-4)
3. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2019)
Paragraph (a) and the following subparagraphs of FAR 52.212-5 are applicable:
- (b)(4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109 282) (31 U.S.C. 6101 note).
- (b)(8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note).
- (b)(22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)).
- (b)(26) 52.222 19, Child Labor Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126).
- (b)(27) 52.222-21, Prohibition of Segregated Facilities (APR 2015).
- (b)(28)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).
- (b)(30)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).
- (b)(33)(i) 52.222-50, Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627).
- (b)(42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
- (b)(47)(i) 52.225-3, Buy American Free Trade Agreements Israeli Trade Act (MAY 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.
- (b)(49) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
- (b)(55) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).
(End of Clause)
This is an open-market combined synopsis/solicitation for Terumo Blood Parameter Monitoring Systems as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoter shall list exception(s) and rationale for the exception(s).
Quotes must be emailed to matthew.mcdonell@va.gov and received no later than 1:30 PM EST on the 05/14/2019 close date. * Faxes/facsimile transmissions will not be accepted.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
All quoters shall submit one copy of the quote which may be submitted on this document (If you use this form, include your company information: Name, Address, Phone Number, Point of Contact (POC), POC email, and DUNS #) or the vendor s own form with this information included.
*** If you are not the manufacturer--an AUTHORIZED DISTRIBUTOR LETTER needs to be provided with your quote in order to be considered for the award. ***
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contracting Officer, Matthew McDonell, matthew.mcdonell@va.gov
Point of Contact
Contracting Officer, Matthew McDonell, matthew.mcdonell@va.gov.