T016--Audio Visual Support for Hud Vash Conference

The Department of Veterans Affairs Technology Acquisition Center Austin is seeking proposals to provide audiovisual equipment, technical services, and labor to support a HUD-VASH conference to be held December 5-6, 2023. Offerors must provide all items and services outlined in the attached price list template and statement of work, including laptops, projectors, screens, microphones, speakers, and technicians for a general session room and seven breakout rooms. Proposals will be evaluated based on technical approach and price reasonableness, with award being made to the lowest priced technically acceptable offeror. Proposals are due by October 16, 2023 at 1:00 PM EDT.

The requirement is set aside 100% for service-disabled veteran-owned small businesses. The predominate NAICS code is 541910 and PSC code is J019. The conference will be held in Austin, Texas, with equipment setup beginning December 4th. Offerors must include all travel costs in their pricing and have expertise operating and supporting the audiovisual equipment throughout the event. The government estimates this requirement will be under the simplified acquisition threshold of $250,000.