Surveillance System Maintenance

Added: Jan 17, 2018 1:32 pm Modified: Feb 02, 2018 1:00 pmTrack Changes **Amednment No. 2 dated 2 February 2018 hereby extends the closing date to 8 Feb 2018.  Due to FBO System issues a Questions and Answers document will be uploaded at a later time.

**Amendment No. 1 dated 25 January 2018 hereby extends the closing date to 2 February 2018.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation (paper copy) will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA8751-18-Q-0225 is issued as a Request for Quotation (RFQ).


This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-96 and Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20171228. See http://farsite.hill.af.mil/ for the full text of all provisions and clauses incorporated by reference herein.


This procurement is being issued as a total small business set aside under NAICS code 561621 and small business size standard average annual receipts of $20.5M.

The contractor, on a firm fixed price basis, shall provide the Surveillance System Maintenance for the Air Force Research Laboratory (AFRL), Rome Research Site, Rome, NY in accordance with the attached Performance Work Statement (PWS) dated 17 January 2018 (reference Attachment No. 1).

The anticipated period of performance is 01 February 2018 through 31 January 2019, plus four (4) option years. If all options are exercised, performance would conclude 31 January 2023.

A Secret Facility Clearance is required for this effort. The successful offeror will be required to complete blocks 2a, 2b, 6a, 6b, and 6c. Then submit the attached draft DD Form 254, Attachment 5.

Formal communications/inquiries, such as requests for clarification and/or information concerning this solicitation MUST be in writing. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. Submit inquiries to Ashley.Ellinger@us.af.mil with a copy to Jenna.Tarbania@us.af.mil.

SITE VISIT - An organized site visit has been scheduled for 24 January 2018, 9:00AM (EST) at Rome Research Site. It is highly recommended that offerors attend. Offerors wishing to attend must complete the attached Site Visit Reservation Form (Attachment No. 3) and Request for Visit Authorization to Rome Research Site, RRS Form 31 (Attachment No. 4).

Participants must contact the Contract Specialist no later than 3PM EST 22 January 2018 in order to coordinate base access.

CONTACT: Ashley Ellinger
AFRL/RIKO
26 Electronic Pkwy
Rome NY 13441
315-330-4496
Ashley.Ellinger@us.af.mil

Participants will meet at the Main Lobby of Building 3 located at 525 Brooks Road, Rome NY.

The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:

(b) Written quotes are due at or before 3PM, (Eastern Time) 08 FEB 2018. Submit to: AFRL/RIKO, Attn: Ashley Ellinger, 26 Electronic Parkway, Rome NY 13441-4514 or by facsimile to: 315-330-2555 or by email to Ashley.Ellinger@us.af.mil. Offerors are encouraged to submit their quotes using the SF 1449, Solicitation/Contract/Order for Commercial Items.

Please provide a breakout of your price as demonstrated by the proposed CLIN Structure in Attachment No. 2, Price Schedule.

(b)(4) Submit a technical description of the service being offered.
Submit a statement that your company shall comply with the PWS.
Submit all required proofs of certification/qualifications per PWS paragraph 4.1.1.1.

(b)(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

(k) SAM. Offerors must be registered in the SAM database to receive a contract award. If the Offeror does not become registered in the SAM database within 4 days after receiving notification from the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

The provision at FAR 52.212-2, Evaluation -- Commercial Items applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers:

(i) technical capability of the service offered to meet the Government requirement
(ii) price

All evaluation factors when combined are of approximately equal importance.

NOTE: For price evaluation purposes, each offeror's Total Evaluated Price (TEP) will consist of the grand total of maintenance and replacement parts for the base and all option years. As such, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).
The labor rates for additional cameras installed pursuant to PWS paragraph 1.4 will be made effective at contract award, but the actual number of hours to be used is not known.

Offerors are required to complete representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items; Alternate I.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.217-8, Option to Extend Services applies to this acquisition. The Contracting Officer may exercise the option by written notice to the Contractor prior to the expiration of the contract.

The clause at 52.217-9, Option to Extend the Term of the Contract applies to this acquisition as follows:
(a) The Government may extend the term of this contract by written notice to the Contractor before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards
52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.219-6, Notice of Total Small Business Aside
52.219-28, Post Award Small Business Program Re-representation
52.222-3, Convict Labor
52.222-21, Prohibition of Segregated Facilities
52.222-26, Equal Opportunity
52.222-36, Equal Opportunity for Workers With Disabilities
52.222-50, Combating Trafficking in Persons
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving
52.224-3, Privacy Training
52.225-13, Restrictions on Certain Foreign Purchases
52.232-33, Payment By Electronic Funds Transfer-System For Award Management
52.239-1, Privacy or Security Safeguards
52.247-34, FOB Destination
52.222-41, Service Contract Labor Standards
52.222-42, Statement of Equivalent Rates for Federal Hires (This Statement is for Information Only; It is not a Wage Determination):

23182, Electronics Technician Maintenance II, WG 09/2 $25.37 + $4.41 = $29.78 H&W

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts)
52.222-55, Minimum Wages Under Executive Order 13658
52.222-62, Paid Sick Leave Under Executive Order 13706

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.204-2 Security Requirements
52.204-16, Commercial and Government Entity Code Reporting
52.204-18, Commercial and Government Entity Code Maintenance
52.204-19, Incorporation by Reference of Representations and Certifications
52.204-21, Basic Safeguarding of Covered Contractor Information Systems
52.204-22, Alternative Line Item Proposal
52.232-18, Availability of Funds
52.232-40, Providing Accelerated Payments to Small Business Subcontractors
52.247-34, FOB Destination
252.203-7000, Requirements Relating to Compensation of Former DoD Officials
252.203-7005, Representation Relating to Compensation of Former DoD Officials
252.204-0001, Line Item Specific: Single Funding
252.204-7005 Oral Attestation of Security Responsibilities
252.204-7011, Alternative Line Item Structure
252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support
252.223-7004 Drug Free Work Force
252.223-7008, Prohibition of Hexavalent Chromium
252.225-7031, Secondary Arab Boycott of Israel
252.227-7015, Technical Data--Commercial Items
252.227-7037, Validation of Restrictive Markings on Technical Data
252.232-7003, Electronic Submission of Payment Requests and Receiving Reports
252.232-7006, Wide Area Workflow Payment Instructions
252.232-7010, Levies on Contract Payments
252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel
252.239-7017, Notice Of Supply Chain Risk
252.239-7018, Supply Chain Risk
252.244-7000, Subcontracts for Commercial Items
252.246-7008, Source of Electronic Parts
252.247-7023, Transportation of Supplies by Sea - Basic
252.247-7024, Notification of Transportation of Supplies by Sea

5352.201-9101, Ombudsman is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Lisette Leduc, Building 15, RM225, 1864 4th Street, Wright-Patterson AFB OH 45433-7130 FAX: 937-656-7321 COM: 937-904-4407, email: Lisette.Leduc@us.af.mil.

5352.204-9000, Notification of Government Security Activity and Visitor Group Security Agreements
5352.223-9001, Health and Safety on Government Installations
5352.242-9000, Contractor Access to Air Force Installations

The following additional requirements apply:
REGARDING ACCESS TO AIR FORCE FACILITIES AND GOVERNMENT INFORMATION TECHNOLOGY NETWORKS

(a) Contractor employees requiring access to USAF bases, AFRL facilities, and/or access to U.S. Government Information Technology (IT) networks in connection with the work on this contract must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card ("Green Card") does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) For purposes of paragraph (a) above, if an IT network/system does not require AFRL to endorse a contractor's application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system. If an IT network/system requires an U.S. Government sponsor to endorse the application in order for access to the IT network/system; AFRL will only endorse the following types of applications; consistent with the requirements above: (1) Contractor employees who are U.S. citizens performing work under this contract/order; or (2) Contractor employees who are non-U.S. citizens and who have been granted a waiver.

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow - Receipt and Acceptance (see website - https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your proposal that your company is able to submit electronic invoices as set forth in the clause.

All responsible organizations may submit a quote, which shall be considered.

Added: Jan 17, 2018 1:32 pm Modified: Jan 25, 2018 3:11 pmTrack Changes **Amendment No. 1 dated 25 January 2018 hereby extends the closing date to 2 February 2018.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation (paper copy) will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA8751-18-Q-0225 is issued as a Request for Quotation (RFQ).


This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-96 and Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20171228. See http://farsite.hill.af.mil/ for the full text of all provisions and clauses incorporated by reference herein.


This procurement is being issued as a total small business set aside under NAICS code 561621 and small business size standard average annual receipts of $20.5M.

The contractor, on a firm fixed price basis, shall provide the Surveillance System Maintenance for the Air Force Research Laboratory (AFRL), Rome Research Site, Rome, NY in accordance with the attached Performance Work Statement (PWS) dated 17 January 2018 (reference Attachment No. 1).

The anticipated period of performance is 01 February 2018 through 31 January 2019, plus four (4) option years. If all options are exercised, performance would conclude 31 January 2023.

A Secret Facility Clearance is required for this effort. The successful offeror will be required to complete blocks 2a, 2b, 6a, 6b, and 6c. Then submit the attached draft DD Form 254, Attachment 5.

Formal communications/inquiries, such as requests for clarification and/or information concerning this solicitation MUST be in writing. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. Submit inquiries to Ashley.Ellinger@us.af.mil with a copy to Jenna.Tarbania@us.af.mil.

SITE VISIT - An organized site visit has been scheduled for 24 January 2018, 9:00AM (EST) at Rome Research Site. It is highly recommended that offerors attend. Offerors wishing to attend must complete the attached Site Visit Reservation Form (Attachment No. 3) and Request for Visit Authorization to Rome Research Site, RRS Form 31 (Attachment No. 4).

Participants must contact the Contract Specialist no later than 3PM EST 22 January 2018 in order to coordinate base access.

CONTACT: Ashley Ellinger
AFRL/RIKO
26 Electronic Pkwy
Rome NY 13441
315-330-4496
Ashley.Ellinger@us.af.mil

Participants will meet at the Main Lobby of Building 3 located at 525 Brooks Road, Rome NY.

The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:

(b) Written quotes are due at or before 3PM, (Eastern Time) 02 FEB 2018. Submit to: AFRL/RIKO, Attn: Ashley Ellinger, 26 Electronic Parkway, Rome NY 13441-4514 or by facsimile to: 315-330-2555 or by email to Ashley.Ellinger@us.af.mil. Offerors are encouraged to submit their quotes using the SF 1449, Solicitation/Contract/Order for Commercial Items.

Please provide a breakout of your price as demonstrated by the proposed CLIN Structure in Attachment No. 2, Price Schedule.

(b)(4) Submit a technical description of the service being offered.
Submit a statement that your company shall comply with the PWS.
Submit all required proofs of certification/qualifications per PWS paragraph 4.1.1.1.

(b)(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

(k) SAM. Offerors must be registered in the SAM database to receive a contract award. If the Offeror does not become registered in the SAM database within 4 days after receiving notification from the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

The provision at FAR 52.212-2, Evaluation -- Commercial Items applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers:

(i) technical capability of the service offered to meet the Government requirement
(ii) price

All evaluation factors when combined are of approximately equal importance.

NOTE: For price evaluation purposes, each offeror's Total Evaluated Price (TEP) will consist of the grand total of maintenance and replacement parts for the base and all option years. As such, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).
The labor rates for additional cameras installed pursuant to PWS paragraph 1.4 will be made effective at contract award, but the actual number of hours to be used is not known.

Offerors are required to complete representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items; Alternate I.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.217-8, Option to Extend Services applies to this acquisition. The Contracting Officer may exercise the option by written notice to the Contractor prior to the expiration of the contract.

The clause at 52.217-9, Option to Extend the Term of the Contract applies to this acquisition as follows:
(a) The Government may extend the term of this contract by written notice to the Contractor before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards
52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.219-6, Notice of Total Small Business Aside
52.219-28, Post Award Small Business Program Re-representation
52.222-3, Convict Labor
52.222-21, Prohibition of Segregated Facilities
52.222-26, Equal Opportunity
52.222-36, Equal Opportunity for Workers With Disabilities
52.222-50, Combating Trafficking in Persons
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving
52.224-3, Privacy Training
52.225-13, Restrictions on Certain Foreign Purchases
52.232-33, Payment By Electronic Funds Transfer-System For Award Management
52.239-1, Privacy or Security Safeguards
52.247-34, FOB Destination
52.222-41, Service Contract Labor Standards
52.222-42, Statement of Equivalent Rates for Federal Hires (This Statement is for Information Only; It is not a Wage Determination):

23182, Electronics Technician Maintenance II, WG 09/2 $25.37 + $4.41 = $29.78 H&W

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts)
52.222-55, Minimum Wages Under Executive Order 13658
52.222-62, Paid Sick Leave Under Executive Order 13706

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.204-2 Security Requirements
52.204-16, Commercial and Government Entity Code Reporting
52.204-18, Commercial and Government Entity Code Maintenance
52.204-19, Incorporation by Reference of Representations and Certifications
52.204-21, Basic Safeguarding of Covered Contractor Information Systems
52.204-22, Alternative Line Item Proposal
52.232-18, Availability of Funds
52.232-40, Providing Accelerated Payments to Small Business Subcontractors
52.247-34, FOB Destination
252.203-7000, Requirements Relating to Compensation of Former DoD Officials
252.203-7005, Representation Relating to Compensation of Former DoD Officials
252.204-0001, Line Item Specific: Single Funding
252.204-7005 Oral Attestation of Security Responsibilities
252.204-7011, Alternative Line Item Structure
252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support
252.223-7004 Drug Free Work Force
252.223-7008, Prohibition of Hexavalent Chromium
252.225-7031, Secondary Arab Boycott of Israel
252.227-7015, Technical Data--Commercial Items
252.227-7037, Validation of Restrictive Markings on Technical Data
252.232-7003, Electronic Submission of Payment Requests and Receiving Reports
252.232-7006, Wide Area Workflow Payment Instructions
252.232-7010, Levies on Contract Payments
252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel
252.239-7017, Notice Of Supply Chain Risk
252.239-7018, Supply Chain Risk
252.244-7000, Subcontracts for Commercial Items
252.246-7008, Source of Electronic Parts
252.247-7023, Transportation of Supplies by Sea - Basic
252.247-7024, Notification of Transportation of Supplies by Sea

5352.201-9101, Ombudsman is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Lisette Leduc, Building 15, RM225, 1864 4th Street, Wright-Patterson AFB OH 45433-7130 FAX: 937-656-7321 COM: 937-904-4407, email: Lisette.Leduc@us.af.mil.

5352.204-9000, Notification of Government Security Activity and Visitor Group Security Agreements
5352.223-9001, Health and Safety on Government Installations
5352.242-9000, Contractor Access to Air Force Installations

The following additional requirements apply:
REGARDING ACCESS TO AIR FORCE FACILITIES AND GOVERNMENT INFORMATION TECHNOLOGY NETWORKS

(a) Contractor employees requiring access to USAF bases, AFRL facilities, and/or access to U.S. Government Information Technology (IT) networks in connection with the work on this contract must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card ("Green Card") does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) For purposes of paragraph (a) above, if an IT network/system does not require AFRL to endorse a contractor's application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system. If an IT network/system requires an U.S. Government sponsor to endorse the application in order for access to the IT network/system; AFRL will only endorse the following types of applications; consistent with the requirements above: (1) Contractor employees who are U.S. citizens performing work under this contract/order; or (2) Contractor employees who are non-U.S. citizens and who have been granted a waiver.

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow - Receipt and Acceptance (see website - https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your proposal that your company is able to submit electronic invoices as set forth in the clause.

All responsible organizations may submit a quote, which shall be considered.

Added: Jan 17, 2018 1:32 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation (paper copy) will not be issued. Further, offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA8751-18-Q-0225 is issued as a Request for Quotation (RFQ).


This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-96 and Defense Federal Acquisition Regulation Supplement Change Notice (DCN) 20171228. See http://farsite.hill.af.mil/ for the full text of all provisions and clauses incorporated by reference herein.


This procurement is being issued as a total small business set aside under NAICS code 561621 and small business size standard average annual receipts of $20.5M.

The contractor, on a firm fixed price basis, shall provide the Surveillance System Maintenance for the Air Force Research Laboratory (AFRL), Rome Research Site, Rome, NY in accordance with the attached Performance Work Statement (PWS) dated 17 January 2018 (reference Attachment No. 1).

The anticipated period of performance is 01 February 2018 through 31 January 2019, plus four (4) option years. If all options are exercised, performance would conclude 31 January 2023.

A Secret Facility Clearance is required for this effort. The successful offeror will be required to complete blocks 2a, 2b, 6a, 6b, and 6c. Then submit the attached draft DD Form 254, Attachment 5.

Formal communications/inquiries, such as requests for clarification and/or information concerning this solicitation MUST be in writing. When addressing questions concerning any aspect of the solicitation, state the page number, section, and paragraph that requires clarification. Submit inquiries to Ashley.Ellinger@us.af.mil with a copy to Jenna.Tarbania@us.af.mil.

SITE VISIT - An organized site visit has been scheduled for 24 January 2018, 9:00AM (EST) at Rome Research Site. It is highly recommended that offerors attend. Offerors wishing to attend must complete the attached Site Visit Reservation Form (Attachment No. 3) and Request for Visit Authorization to Rome Research Site, RRS Form 31 (Attachment No. 4).

Participants must contact the Contract Specialist no later than 3PM EST 22 January 2018 in order to coordinate base access.

CONTACT: Ashley Ellinger
AFRL/RIKO
26 Electronic Pkwy
Rome NY 13441
315-330-4496
Ashley.Ellinger@us.af.mil

Participants will meet at the Main Lobby of Building 3 located at 525 Brooks Road, Rome NY.

The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Addenda to the following paragraphs of 52.212-1 are:

(b) Written quotes are due at or before 3PM, (Eastern Time) 29 JAN 2018. Submit to: AFRL/RIKO, Attn: Ashley Ellinger, 26 Electronic Parkway, Rome NY 13441-4514 or by facsimile to: 315-330-2555 or by email to Ashley.Ellinger@us.af.mil. Offerors are encouraged to submit their quotes using the SF 1449, Solicitation/Contract/Order for Commercial Items.

Please provide a breakout of your price as demonstrated by the proposed CLIN Structure in Attachment No. 2, Price Schedule.

(b)(4) Submit a technical description of the service being offered.
Submit a statement that your company shall comply with the PWS.
Submit all required proofs of certification/qualifications per PWS paragraph 4.1.1.1.

(b)(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(g) Contract award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

(k) SAM. Offerors must be registered in the SAM database to receive a contract award. If the Offeror does not become registered in the SAM database within 4 days after receiving notification from the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

The provision at FAR 52.212-2, Evaluation -- Commercial Items applies. In addition to the information within Paragraph (a), the following factors shall be used to evaluate offers:

(i) technical capability of the service offered to meet the Government requirement
(ii) price

All evaluation factors when combined are of approximately equal importance.

NOTE: For price evaluation purposes, each offeror's Total Evaluated Price (TEP) will consist of the grand total of maintenance and replacement parts for the base and all option years. As such, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s).
The labor rates for additional cameras installed pursuant to PWS paragraph 1.4 will be made effective at contract award, but the actual number of hours to be used is not known.

Offerors are required to complete representations and certifications found in the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items; Alternate I.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.217-8, Option to Extend Services applies to this acquisition. The Contracting Officer may exercise the option by written notice to the Contractor prior to the expiration of the contract.

The clause at 52.217-9, Option to Extend the Term of the Contract applies to this acquisition as follows:
(a) The Government may extend the term of this contract by written notice to the Contractor before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.
(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.
(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards
52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.219-6, Notice of Total Small Business Aside
52.219-28, Post Award Small Business Program Re-representation
52.222-3, Convict Labor
52.222-21, Prohibition of Segregated Facilities
52.222-26, Equal Opportunity
52.222-36, Equal Opportunity for Workers With Disabilities
52.222-50, Combating Trafficking in Persons
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving
52.224-3, Privacy Training
52.225-13, Restrictions on Certain Foreign Purchases
52.232-33, Payment By Electronic Funds Transfer-System For Award Management
52.239-1, Privacy or Security Safeguards
52.247-34, FOB Destination
52.222-41, Service Contract Labor Standards
52.222-42, Statement of Equivalent Rates for Federal Hires (This Statement is for Information Only; It is not a Wage Determination):

23182, Electronics Technician Maintenance II, WG 09/2 $25.37 + $4.41 = $29.78 H&W

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts)
52.222-55, Minimum Wages Under Executive Order 13658
52.222-62, Paid Sick Leave Under Executive Order 13706

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.204-2 Security Requirements
52.204-16, Commercial and Government Entity Code Reporting
52.204-18, Commercial and Government Entity Code Maintenance
52.204-19, Incorporation by Reference of Representations and Certifications
52.204-21, Basic Safeguarding of Covered Contractor Information Systems
52.204-22, Alternative Line Item Proposal
52.232-18, Availability of Funds
52.232-40, Providing Accelerated Payments to Small Business Subcontractors
52.247-34, FOB Destination
252.203-7000, Requirements Relating to Compensation of Former DoD Officials
252.203-7005, Representation Relating to Compensation of Former DoD Officials
252.204-0001, Line Item Specific: Single Funding
252.204-7005 Oral Attestation of Security Responsibilities
252.204-7011, Alternative Line Item Structure
252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support
252.223-7004 Drug Free Work Force
252.223-7008, Prohibition of Hexavalent Chromium
252.225-7031, Secondary Arab Boycott of Israel
252.227-7015, Technical Data--Commercial Items
252.227-7037, Validation of Restrictive Markings on Technical Data
252.232-7003, Electronic Submission of Payment Requests and Receiving Reports
252.232-7006, Wide Area Workflow Payment Instructions
252.232-7010, Levies on Contract Payments
252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel
252.239-7017, Notice Of Supply Chain Risk
252.239-7018, Supply Chain Risk
252.244-7000, Subcontracts for Commercial Items
252.246-7008, Source of Electronic Parts
252.247-7023, Transportation of Supplies by Sea - Basic
252.247-7024, Notification of Transportation of Supplies by Sea

5352.201-9101, Ombudsman is hereby incorporated into this solicitation. The Ombudsman for this acquisition is Lisette Leduc, Building 15, RM225, 1864 4th Street, Wright-Patterson AFB OH 45433-7130 FAX: 937-656-7321 COM: 937-904-4407, email: Lisette.Leduc@us.af.mil.

5352.204-9000, Notification of Government Security Activity and Visitor Group Security Agreements
5352.223-9001, Health and Safety on Government Installations
5352.242-9000, Contractor Access to Air Force Installations

The following additional requirements apply:
REGARDING ACCESS TO AIR FORCE FACILITIES AND GOVERNMENT INFORMATION TECHNOLOGY NETWORKS

(a) Contractor employees requiring access to USAF bases, AFRL facilities, and/or access to U.S. Government Information Technology (IT) networks in connection with the work on this contract must be U.S. citizens. For the purpose of base and network access, possession of a permanent resident card ("Green Card") does not equate to U.S. citizenship. This requirement does not apply to foreign nationals approved by the U.S. Department of Defense or U.S. State Department under international personnel exchange agreements with foreign governments. Any waivers to this requirement must be granted in writing by the Contracting Officer prior to providing access. The above requirements are in addition to any other contract requirements related to obtaining a Common Access Card (CAC).

(b) For purposes of paragraph (a) above, if an IT network/system does not require AFRL to endorse a contractor's application to said network/system in order to gain access, the organization operating the IT network/system is responsible for controlling access to its system. If an IT network/system requires an U.S. Government sponsor to endorse the application in order for access to the IT network/system; AFRL will only endorse the following types of applications; consistent with the requirements above: (1) Contractor employees who are U.S. citizens performing work under this contract/order; or (2) Contractor employees who are non-U.S. citizens and who have been granted a waiver.

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow - Receipt and Acceptance (see website - https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your proposal that your company is able to submit electronic invoices as set forth in the clause.

All responsible organizations may submit a quote, which shall be considered.