Sources Sought for Manual Data Transfer

NAVSUP Fleet Logistics Center Puget Sound, Washington is conducting market research for manual data transfer services to support the U.S. Pacific Fleet Command Injury Compensation Program (ICP). The contract will involve manually transferring 3,000 individual claim case files from the Employees' Compensation Operations & Management Portal (ECOMP) to the Defense Injury and Unemployment Compensation System (DIUCS) due to system incompatibility issues. All contractor personnel must possess a DOD Confidential Security Clearance, demonstrate English language proficiency, and comply with HIPAA, SECNAINST 5211, and other federal regulations while maintaining strict data security and privacy protocols. Interested contractors must submit capability statements not to exceed 1-2 pages outlining their firm's relevant capabilities and prior experience. The deadline for submitting capability statements and questions is August 6, 2025, with a subsequent Request for Proposal to be posted on sam.gov.

This opportunity is designated as a Total Small Business set-aside and will be awarded as a Firm Fixed Price (FFP) contract. The contractor will be required to complete 100 claims bi-weekly and maintain document integrity throughout the transfer process, with bi-weekly progress reports submitted to the government. The performance period is structured for one year, during which the contractor must provide a dedicated project manager and ensure all personally identifiable and controlled unclassified information is properly protected. The contract involves transferring a substantial backlog of 3,000 claim case files that has accumulated due to the incompatibility between the two government systems. No incumbent contractor or specific budget range was mentioned in the sources sought notice, as this represents the initial market research phase for this data transfer requirement.